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Turner Construction Company · 2 days ago

Administrative Assistant

Nashville, TN

Full-time

Hybrid

Mid, Senior Level

5+ years exp

Turner Construction Company is seeking an Administrative Assistant to support their Nashville office. The role involves performing daily administrative tasks, providing customer service, and assisting with organizational needs for the department head and local business unit staff.

Building MaterialConstruction

H1B Sponsor Likely

Responsibilities

Provide professional customer service and positive interactions while processing day-to-day administrative items and supporting local business unit staff

Perform administrative services including processing mail, overnight mailings, photocopying, filing, sending faxes, phone list updates, invoices, and order supplies and stationery (e.g., letterhead, business cards, envelopes)

Daily management of department head/manager’s calendar, meeting schedule, and contacts

Edit and assemble documents and reports for department head/manager

Assist with general office inquiries from staff, owners, and others; provide proactive escalation as appropriate

Create and maintain organizational and seating charts for office

Understand contract and bonding process and escalation procedures

Organize and provide assistance during meetings as requested; record, transcribe, and distribute meeting minutes

Maintain knowledge of business unit/headquarters’ historical information (e.g., use of vendors, event sponsorships, industry memberships/activities, client, and staff events) to support managerial related decision-making

Arrange travel reservations, business accommodations, prepare itineraries and agendas

Process department head/manager’s expense reports

Maintain organized filing systems and coordinate document retrieval schedules

Embrace company culture, values, and diversity, equity, and inclusion Diversity, Equity, and Inclusion (DE&I) activities across company

Order supplies to support office needs

Provide team support and relief of others' job duties during times of need (e.g., lunch, breaks, illness, vacation)

Contribute ideas for continuous improvement and effectiveness of team within business unit/headquarters and share recommendations with overall job family

Assist with special projects and coordinate events

Other activities, duties, and responsibilities assigned

Qualification

Administrative experienceOrganizational skillsMicrosoft SuiteProfessional communicationNotary PublicDetail-orientedProblem-solving skills

Required

High School Diploma or GED and minimum of 5 years of relevant administrative assistant experience in construction, or other related industry, required

High degree of detail, accuracy, and organizational skills

Maintain confidential information

Work independently with some oversight and as part of team

Approachable, proactive, positive, and professional attitude

Professional verbal communication and written business communication skills

Able to conduct research and effectively proofread

Exhibit active listening skills and follow through on commitments

Good judgment to solve problems, escalate issues, and request prioritization of responsibilities

Computer and data entry skills, Microsoft suite of applications, collaborative meeting platforms, and general office equipment

Preferred

College degree and/or relevant administrative skills certification, a plus

Construction or other service industry experience, a plus

Commissioned Notary Public, a plus

Company

Turner Construction Company

Glassdoor4.2

Turner is a provider of construction services committed to making a difference in the lives of people.

Founded in 1902

New York, New York, USA

10001+ employees

http://www.turnerconstruction.com

H1B Sponsorship

Turner Construction Company has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (71)

2024 (59)

2023 (44)

2022 (53)

2021 (47)

2020 (49)