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Sandia National Laboratories · 1 day ago

OAA-Office Administrative Assistant-Onsite

Albuquerque, NM

Full-time

Onsite

Entry Level

4+ years exp

Sandia National Laboratories is seeking an Office Administrative Assistant (OAA) to support their mission by providing essential administrative assistance to management and their teams. The OAA will ensure the smooth operation of the office, manage calendars, arrange meetings, and assist with onboarding and travel logistics.

GovernmentInformation TechnologyNational Security

Growth Opportunities

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Manage calendars, emails, and meeting arrangements for managers using Outlook Calendar

Arrange teleconferences and videoconferences to enhance communication

Organize celebrations, workshops, and team-building events

Coordinating incoming and outgoing visitors, badge requests, DBIDS, and escort as needed

Assist with hiring and onboarding processes

Coordinate domestic and international travel logistics

Procure office resources and supplies efficiently

Maintain filing systems and databases

Serve as the property and training coordinator for the organization

Process facility and move requests

Demonstrate knowledge of and adherence to organizational policies and procedures

Provide training and support to other Administrative Professionals as needed

Assist in hiring, onboarding, and training new Administrative Professionals

Foster team collaboration across the Organization(s)

Due to the nature of the work, the selected applicant must be able to work onsite fulltime

Qualification

Microsoft OfficeOffice AdministrationSecretarial experienceMicrosoft Office CertificationsProfessional Administrative CertificationsTeambuildingCommunication SkillsEmotional Intelligence

Required

High school diploma or equivalent

Proficient in Microsoft Office software, including Outlook (email and calendaring), Word, Excel, and PowerPoint

Passed the Sandia Secretarial tests based on Sandia specified grades

Four (4) years of recent secretarial experience, or an Associate's degree from an accredited college or university in Office Administration, Office Technology, Secretarial Sciences or related field and six (6) months secretarial-related experience

Preferred

Associate Degree in Office Administration or related secretarial degree

Microsoft Office Certifications

Professional Administrative Certifications

Active Department of Energy (DOE) security clearance

Active Department of Defense (DOD) security clearance

Ability to exemplify Sandia's core values

Benefits

Flexible work arrangements for many positions include 9/80 (work 80 hours every two weeks, with every other Friday off) and 4/10 (work 4 ten-hour days each week) compressed workweeks, part-time work, and telecommuting (a mix of onsite work and working from home)

Generous vacation

Strong medical and other benefits

Competitive 401k

Learning opportunities

Relocation assistance

Amenities aimed at creating a solid work/life balance