Apply on Employer Site

First American · 1 day ago

Administrative Assistant

Scottsdale, AZ

Full-time

Onsite

New Grad, Entry Level

First American is a company that prioritizes its people and provides comprehensive title insurance protection and settlement services. They are seeking an Administrative Assistant to manage communications, organize schedules, and assist with various administrative tasks to ensure smooth office operations.

Financial ServicesInsuranceProperty InsuranceReal EstateReal Estate Investment

Responsibilities

Manage and distribute internal communications, including memos, emails, and reports

Organize and schedule meetings and appointments

Compile and keep monthly reports organized for future inquiries

Research vendors and negotiate deals for meetings and events

Support onboarding and training logistics for new hires

Request checks and submit invoices for the operation

Order notary stamps and process notary renewals for Escrow Officers

Maintain Birthday/Anniversary calendar and assist with cards/flowers/other acknowledgments by Leadership

Order office supplies, marketing material, business cards, employee appreciation items

Assist with expense reporting

Qualification

MS Office SuiteWritten communicationVerbal communicationAttention to detailOrganizational skillsCustomer service orientationAnalytical skillsProblem solving