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State of Washington · 2 months ago

Accounts Payable - Fiscal Analyst 3

Walla Walla, WA

Full-time

Hybrid

Entry, Mid Level

$62K/yr - $81K/yr

2+ years exp

The Washington State Department of Agriculture has been serving the state for over 100 years, focusing on keeping agriculture viable while protecting consumers and public health. The Accounts Payable | Fiscal Analyst 3 will provide timely and accurate budgeting, purchasing, and accounting information, while also acting as a subject matter expert in accounts payable system projects.

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Responsibilities

Utilize excel to prepare allocations/approvals and process payment for

Analyze invoice date to include; developing and running queries, determine program coding, prepare & work with program approvers for review and approval

Process recurring account payments and maintain excel system tracking tools for payments

Enter, review, and maintains AFRS Master Index codes

Coordinate with program administrators on structure of each master index

Research Duplicate Payment and miscellaneous AP payments

Review and audit account on contracts to ensure fiscal compliance when processing payments

Maintain database of issued warrants from Enterprise Reporting

Write and send out letters to vendors as reminders if warrants are uncashed after 90 days, canceling and reissuing warrants as needed

Analyze complex accounting data and knowledge of ongoing programs and GAAP for proper accounting of expenditures

Coordinate fiscal procedures in special projects that improve fiscal procedures and services

Assist with Enterprise Reporting, WEBI, and Account Ability 1099 reporting software

Report complex financial data; drawing from multiple general ledger accounts

Research, prepare, and complete monthly Use Tax Return online and files electronically with WS Department of Revenue

Record warrants cancelled by Statute of Limitations and into the Unclaimed Property database

Research and reconciles general ledger accounts

Report Unclaimed Property to Dept. of Revenue using online reporting system

Monitor and calculate interest and principal due on OST lease purchase agreements

Reconcile GL5199 - Belated Claims and create a report

Process and coordinate year end closing; Petty Cash reconciliation, clearing year end transfers GL 5154, GL 5154 & GL 5158 Due to/Due from reconciliation, GL 5199 reconciliation, and state agency CAFR/Disclosure Forms

Create and maintain accounts online using purchase card and establishes spending limit, adjusting spending limits as needed

Make updates to SharePoint, for applicable credit card accounts

Troubleshoot declined purchase cards and assists with disputes

Act as the agency liaison with US Bank customer service

Create and maintain online hierarchies

Train and assist with daily download of purchase card database

Review and reconcile daily AFRS to VISA purchase card transactions

Create and maintain phone number-account database for internal customers

Works with Stakeholders to collaborate to review and revise purchasing card policy and procedures

Recognize fraudulent charges on all purchase cards, reports to US Bank, and verifies removal

Qualification

AccountingMicrosoft ExcelAFRSEnterprise ReportingFinancial ToolboxAuditingBudgetingBookkeepingPayroll

Required

Associates Degree which includes 18 quarter or 12 semester hours in accounting, auditing, or budgeting AND two (2) years of experience in payroll, accounting, bookkeeping, auditing or other professionally based fiscal fields

Equivalent education and experience