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Brookdale · 1 day ago

Administrative Assistant

Lodi, CA

Full-time

Onsite

Entry Level

1+ years exp

Brookdale is recognized as one of America's Greatest Workplaces for Diversity. They are seeking an Administrative Assistant to provide support through scheduling appointments, managing communications, and performing various administrative functions.

Elder CareFacility ManagementHealth CareHospital

Responsibilities

Schedules appointments, provides information to callers, documents meeting minutes, and performs various administrative functions

Answers telephone and provides information to callers or routes calls to appropriate associate; places outgoing calls. Greets visitors, determines nature of business, and refers visitors to appropriate individual

Types, edits, produces, and distributes a variety of documents including general correspondence, memorandums, statistical reports, presentation materials or other documents as requested

Routes incoming mail. Uses courier, U.S. mail, overnight mail, e-mail or facsimile machines to send documents as directed

Files correspondence and other records. Makes copies of correspondence or other printed material

Takes minutes at staff meetings

Orders office supplies and forms for associates and communities

Assists in the preparation and coding of invoices for payment

Assists in obtaining and/or completing new hire documentation for new associates

May maintain associate personnel and community files

Assists in the recruitment, orientation and retention of qualified staff

May conduct tours of the community

At the discretion of the Executive Director, may supervise one or more associates

Qualification

Basic typing skillsWord processing softwareMicrosoft WindowsBasic technical skillsEffective communication

Required

High school diploma or general education degree (GED); and minimum of one year related experience and/or training; or equivalent combination of education and experience

Has a basic level of a skill and can follow written or verbal instructions

Has basic technical skills to complete a few repetitive and well-defined duties

Has a basic knowledge of the organization in order to answer basic questions

Basic typing skills essential along with basic knowledge of PC's and word processing software, preferably in a Microsoft Windows environment

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals

Ability to write routine reports and correspondence

Ability to speak effectively before groups of customers or associates of the organization

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals

Ability to compute rate, ratio, and percent and to draw and interpret bar graphs

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form

Ability to deal with problems involving several concrete variables in standardized situations

Standing

Requires interaction with co-workers, residents or vendors

Walking

Sitting

Use hands and fingers to handle or feel

Reach with hands and arms

Climb or balance

Stoop, kneel, crouch, or crawl

Talk or hear

Ability to lift: Up to 25 pounds

Possible exposure to blood-borne pathogens

Vision

Benefits

Medical, Dental, Vision insurance

401(k)

Associate assistance program

Employee discounts

Referral program

Early access to earned wages for hourly associates (outside of CA)

Optional voluntary benefits including ID theft protection and pet insurance

Paid Time Off

Paid holidays

Company provided life insurance

Adoption benefit

Disability (short and long term)

Flexible Spending Accounts

Health Savings Account

Optional life and dependent life insurance

Optional voluntary benefits including accident, critical illness and hospital indemnity Insurance, and legal plan

Tuition reimbursement

Company

Brookdale

Glassdoor3.4

Relationships are the heart of our culture. They help us create a sense of family among our residents, associates and patients. Integrity is our soul.

Founded in 1978

Brentwood, Tennessee, USA

10001+ employees