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Apple Montessori Schools · 1 day ago

Administrative Assistant

Westfield, NJ

Full-time

Onsite

Entry Level

$18/hr - $18/hr

2+ years exp

Apple Montessori Schools is seeking a highly organized, friendly, and proactive Administrative Assistant to join our dynamic team in Westfield, NJ. This role is crucial in ensuring the smooth and efficient operation of the school by serving as the primary point of contact for families, staff, and visitors.

Education

Responsibilities

Greet and assist students, parents, staff, and visitors with warmth and professionalism

Maintain student records, attendance logs, and general school documentation

Support school leadership with scheduling, correspondence, and calendar management

Handle phone calls, emails, and in-person inquiries with clarity and a customer-service mindset

Assist in coordinating school events and staff meetings

Assist with enrollment paperwork and student onboarding

Maintain a clean, organized, and secure front office environment

Perform basic bookkeeping or billing tasks as needed

Collaborate with teachers and staff to support school-wide initiatives

Qualification

Office WordExcelOutlookOrganizational skillsInterpersonal skillsCustomer serviceMulti-taskingAttention to detail

Required

High school diploma or equivalent (Associate's or Bachelor's degree preferred)

2+ years of administrative or office experience, preferably in a school or educational setting

Experience working in a school setting highly preferred

Excellent verbal, written and interpersonal skills with the ability to initiate and maintain working relationships with all levels of staff and families

Computer literacy in Office Word, Excel, Outlook and web-based applications, and proficient in the use of office equipment

Excellent organizational skills and attention to detail

Ability to multi-task in an office setting