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Bechtel Corporation · 6 days ago

Site Administrative Assistant

Texas, United States

Full-time

Onsite

Entry Level

2+ years exp

Bechtel Corporation is a global leader in engineering and construction, known for delivering successful outcomes on complex projects. They are seeking a Site Administrative Assistant to provide comprehensive administrative support to the project, coordinating with various team members and managing administrative tasks effectively.

ArchitectureConstructionProject Management

Growth Opportunities

No H1B

Responsibilities

Receives and screens phone calls and visitors and directs them to the appropriate parties

Composes and distributes complex correspondence using Bechtel standard word processing systems or other software applications

Reviews accuracy and format of outgoing documents which require manager approval

Coordinates requests from client, manager, and in-house staff

Determines action on important or emergency matters and knows whom to contact in absence of manager

Maintains file of important matters for manager attention upon return. Collects, reviews, and distributes incoming hard copy mail

Coordinates complex travel arrangements, including details of business plans

Prepare itineraries and expense reports

Coordinates meetings, arrangements for facilities, required equipment, and catering

May prepare and distribute notices, agendas, information packets, and minutes. Independently maintains a hard copy or electronic calendar for responsible manager(s)

May coordinate vehicle maintenance, to include driving vehicles to a local shop for repairs

May manage vehicle mileage logs, vehicle parking pass assignment

Handles facility coordination and badge issuance

May assist with timekeeping as needed

Other administrative tasks as required

Qualification

Microsoft ExcelMicrosoft OutlookMicrosoft PowerPointMicrosoft WordWritten communicationVerbal communicationOrganizational skillsMulti-taskingTimekeepingBechtel experienceConstruction jobsite experience

Required

Requires 2-4 years of related experience

Must have the right to work and remain in the United States without visa sponsorship

Must be able to demonstrate advanced proficiency using Microsoft Excel, Outlook, PowerPoint, and Word. Skills assessments may be administered to evaluate proficiency

Must have excellent written and verbal communication skills including spelling, grammar, punctuation, and proper use of syntax

Must hold a valid driver's license

Must be able to work in a fast-paced environment with a strong ability to multi-task

Must be willing and able to work overtime with little or no notice

Strong organizational skills and the ability to prioritize administrative deliverables