Apply on Employer Site

Seattle Colleges · 4 days ago

Budget Director (hybrid or remote within WA State)

Greater Seattle Area

Full-time

Hybrid

Director/Executive

$114K/yr - $157K/yr

Seattle Colleges District Office is looking to hire a Budget Director in the department of Finance and Business Affairs. The Director of Budget is responsible for the development, implementation, and fiscal monitoring of the District Office's budgets, along with providing financial analysis and support for divisional leaders.

EducationHigher EducationSTEM Education

No H1B

Responsibilities

Manage the comprehensive financial oversight of the operating budget and fiscal activities in local/auxiliary funds by accurately and efficiently processing transactions, monitoring activities and providing timely and accurate financial information to management

Analyze revenue and expenditure activity across divisions and program areas to ensure compliance with budgeted funding; communicate variances and their implications to management. Ensure that state appropriated funds are on target to be spent fully and report any variances or concerns that arise

Manage the annual budget development process by working with divisional leadership to create a balanced and accurate budget. Maintain a comprehensive position control system that reconciles to the board approved budget, human resources organization charts and actual payroll transactions

Provide expert guidance, training and/or support for all budgeting functions, including reading budget reports, navigating ctcLink queries and approval queues, budget transfers, understanding chartstrings and payroll combo codes

Prepare the monthly Budget Status Report for each of the divisions and conduct a preliminary assessment and summarize concerns or unusual trends for management review or action

Review and approve financial transactions to ensure accuracy in chart of accounts usage and availability of budgeted funds. Transaction examples include invoice vouchers, purchase orders, personnel chartstrings and combo coding, stipends, travel, receivables, etc. Consult with requestors as required to resolve issues through training and/or budget revisions

Monitor and ensure compliance with established internal control processes and procedures. Monitor and report internal control and compliance risks for mitigation

Communicate and coordinate with the Seattle Colleges Foundation staff to ensure that programs have timely access to the funds that are available to them through the Foundation. Bill the Foundation for amounts owed or reimbursements received and ensure receipt of those funds in a timely manner. Set up the Advancement Division budgets in ctcLink and provide information as needed to the Foundation finance staff for reporting purposes

Onboard budget managers and support staff familiarize them with their fiscal responsibilities and resources, provide training using established training resources

Coordinate budget development documentation and processes needed to compile a districtwide budget ensuring all four operating units are accounted for in the rolled-up data that the Board adopts annually. Use complex problem-solving to ensure that revenues, expenses and fund transfers are appropriately accounted for

Apply in-depth knowledge of budgeting and financial reporting to provide complex analysis of districtwide budget and actual financial information on an ad-hoc basis for executives to assist with high-level financial decisions

Analyze and maintain the prescribed breakdown of State Funding allocations to the Seattle Colleges District and the subsequent distribution of those funds to each college and the district office. Reconcile the initial state allocation and all subsequent allocations and report any changes to the colleges for inclusion into their operating budgets

Provide oversight and regular reporting to the colleges on state appropriation spending and inform leadership where appropriations are not being utilized or are in danger of being left unspent at year-end

Prepare the monthly Budget Status Reports for each of the colleges and the district office and compile a districtwide report of those four operating units. Conduct a preliminary assessment and summarize concerns or unusual trends for management review or action

Assist in monthly, quarterly and annual financial closing processes including monitoring spending and creating general ledger journal entries as needed

Provide accounting analysis and compilation support in preparation of the annual financial statements and pre-engagement provided by client (PBC) audit documentation

Perform accounting analysis and evidence gathering assistance for auditor requests for information and substantiation

Establish and maintain high standards of professional and ethical working environment that promotes teamwork and organizational values. Maintain knowledge and expertise of budget, accounting, and purchasing systems to provide technological expertise for complex financial analysis and management of college and district budgets

Qualification

BudgetingFinancial ReportingMicrosoft ExcelGovernmental AccountingSQLAnalytical ToolsProject ManagementCoaching SkillsCommunication SkillsTeam Collaboration

Required

Bachelor's degree in Accounting, Finance, or Business Administration including at least 18 quarter hours or 12 semester hours in accounting, auditing, or budgeting

Demonstrated ability setting goals and standards consistent with high internal and external customer satisfaction

Demonstrated experience working with principles and procedures of governmental budgeting and accounting; internal auditing principles, procedures and practices; financial records and reports; recognized methods used in affecting internal control; and methods of accounting systems design

Demonstrated experience in the use of complex computerized budget/accounting systems

Demonstrated advanced knowledge of Microsoft Excel, experience with writing SQL or other queries and/or similar analytical tools

Demonstrated ability to interpret, apply, and effectively communicate in-depth understanding of federal, state, and local government laws, regulations, policies, and procedures across functional areas

Demonstrated ability to manage projects and processes

Demonstrated ability to help managers who have a limited background in finance to master the basic financial competencies required to fulfill their duties

Demonstrated ability to work in a team environment, incorporating complex systems, and multiple time-sensitive demands

Demonstrated ability to empower people to do their best work, including demonstrated effective coaching skills

Demonstrated ability to work directly and collaboratively with faculty, staff, and students in a higher education or similar setting

Demonstrated evidence of effective written and verbal communication and presentation skills

Demonstrated ability to communicate and work respectfully and effectively with people from diverse racial, ethnic, religious, linguistic, gender, age, sexual orientation, and socio-economic backgrounds, and with diverse physical and learning abilities