Stockton Unified School District ยท 1 day ago
Assistant Principal's Secretary #514 - Franklin High School
Stockton, CA
Full-time
Onsite
Entry Level
2+ years expStockton Unified School District is seeking an Assistant Principal's Secretary to provide clerical and secretarial support to an Assistant Principal. The role involves managing office activities, maintaining records, and assisting with various administrative tasks to ensure smooth operations within the school office.
Primary/Secondary Education
Responsibilities
Provide primary clerical and secretarial support to an Assistant Principal, relieving the administrator of clerical detail as appropriate; assure smooth and efficient office activities
Compose correspondence independently or from oral instructions; type a variety of letters, lists, reports, memoranda, forms, contracts, requisitions, records, bulletins and other materials from straight copy, rough draft or oral instructions; proofread and verify accuracy of documents
Compile information and prepare and maintain a variety of records, lists, logs and reports related to student information, attendance and assigned activities; establish and maintain filing systems; distribute, collect and process a variety of forms and applications; duplicate materials as needed
Greet and assist students, faculty, staff, parents and others; schedule and coordinate meetings, appointments and conferences as needed; assist in maintaining master calendar of events as assigned
Initiate and receive telephone calls; screen and route calls; take and relay messages; explain school and District policies and procedures; resolve issues as appropriate
Input data into an assigned computer system and generate computerized reports as requested; maintain automated records; assure accuracy of input and output information
Communicate with students, parents, District personnel and outside agencies to exchange information, coordinate activities and resolve issues or concerns related to student information, office activities and assigned duties
Operate a variety of office equipment including a calculator, copier, fax machine, typewriter, computer and assigned software
Assist in monitoring inventory levels of office supplies and materials; assist with ordering, receiving and maintaining inventory of office supplies and materials
Receive, sort and distribute mail; prepare and distribute informational packets and bulk mailings as directed
Coordinate travel arrangements and hotel reservations as necessary; prepare and assure proper completion of reimbursement forms
Coordinate and process data for the master schedule as assigned; maintain and revise master schedule; update course lists
Train and provide work direction and guidance to assigned student assistants as directed
Participate in a variety of school office activities such as assisting with standardized testing, attendance, and expulsion and suspension activities; prepare expulsion packets as assigned
Maintain regular and prompt attendance in the workplace
Perform related duties as assigned
Qualification
Required
Knowledge of school office terminology, practices and procedures
Knowledge of modern office practices, procedures and equipment
Knowledge of applicable laws, codes, regulations policies and procedures
Knowledge of telephone techniques and etiquette
Knowledge of record-keeping techniques
Knowledge of business letter and report writing techniques
Knowledge of correct English usage, grammar, spelling, punctuation and vocabulary
Knowledge of operation of standard office equipment including a computer
Knowledge of oral and written communication skills
Knowledge of interpersonal skills using tact, patience and courtesy
Ability to perform a variety of clerical and secretarial duties in support of a school office and an Assistant Principal
Ability to prepare and maintain a variety of manual and automated records and reports related to assigned activities
Ability to assure smooth and efficient office activities
Ability to interpret, apply and explain laws, codes, rules and regulations related to assigned activities
Ability to learn District organization, operations, policies and objectives
Ability to determine appropriate action within clearly defined guidelines
Ability to answer telephones and greet the public courteously
Ability to type or input data at 45 words per minute from clear copy
Ability to compose correspondence and written materials independently or from oral instructions
Ability to meet schedules and time lines
Ability to compile, assemble, verify and prepare data for records and reports
Ability to complete work with many interruptions
Ability to operate a variety of office equipment including a computer and assigned software
Ability to communicate effectively both orally and in writing
Ability to establish and maintain cooperative and effective working relationships with others
Ability to develop and maintain cooperative working relationships with those contacted in the course of work
Ability to carry out oral and written directions; write and speak at a level sufficient to fulfill the duties to be performed for the position described
Education equivalent to graduation from high school
Two years of clerical or secretarial experience
Company
Stockton Unified School District
Stockton Unified School District is comprised of four comprehensive high schools, seven alternative education high schools, and forty-two K-8 schools.
1001-5000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase