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City of Long Beach · 3 days ago

PROGRAM ANALYST (COMMUNITY PROGRAM SPECIALIST III)

California, United States

Full-time

Hybrid

Entry, Mid Level

2+ years exp

The City of Long Beach Health and Human Services Department is seeking a Community Program Specialist III in the Collective Impact Bureau. This role involves oversight in the development, implementation, and administration of funded grants and programs, ensuring compliance with regulations and managing financial responsibilities.

Association

Responsibilities

Ensures grants and programs comply with regulations, including monitoring and interpreting government regulations to ensure compliance for all grant-funded programs

Generates reports, applications, documents, subcontract agreements, and other administrative materials for grants

Reviews data and performance management to ensure grant compliance and deliverables

Performs financial responsibilities, including utilizing financial systems, preparing, tracking, and monitoring grants and subcontractor budgets and expenditures; creating purchase orders; reviewing and processing invoices; preparing budget amendments; and other financial duties related to the grants and programs

Interfaces with funders and subcontractors to ensure compliance and maximization of grant funding

Develops and provides oversight for Requests for Proposals (RFPs) and contracting for grants, vendors, subcontractors, and other agencies, as needed

Uses reported data to evaluate participant involvement in grant programs

Researches, develops, reviews, implements, and updates policies and operating procedures

Creates and updates forms and provides trainings

Manages, updates, and maintains documents

Assists with grant writing

Attends and represents the Division at various community and public meetings and provides updates on projects

Leads efforts and reports assigned by City leadership and assists with special projects

Performs other duties as assigned

Qualification

Grant monitoringProgram administrationFinancial managementResearch skillsProject managementAnalytical skillsCustomer serviceMicrosoft OfficeCommunication skillsInterpersonal skillsAttention to detailConfidentialityOrganizational skillsProblem-solving

Required

Bachelor's degree in Public Health, Public Administration, Business, or closely related field

Two (2) years full-time professional experience grant monitoring and providing complex grant-funded program administrative support

Proof of education required

Required documents, such as transcripts, degrees and/or certification, must be uploaded to the online application at time of filing

Any proofs submitted must contain either the applicant's name or other identifying characteristic on the documentation

Degrees must indicate the field of study and conferral date on diploma or transcript

Candidates who possess degrees from college or university from outside the United States must attach proof of educational equivalency at the time of filing

Ability to communicate effectively, both verbally and in writing, at all levels of the organization

Strong analytical skills and attention to detail

Ability to handle sensitive information and maintain confidentiality

Superior project management skills, including planning, analysis, decision-making, problem-solving, and the ability and willingness to multi-task

Ability to see possibilities in a collective impact framework

Ability to conduct research and source new funding opportunities

An organized, patient, diplomatic, and confident demeanor in working with staff

Ability to problem-solve and work independently

Proficiency with computers, including internet, email, and office productivity software (e.g., Microsoft Office)