University of Illinois Urbana-Champaign · 1 week ago
Graduate Advisor - Aerospace Engineering
Urbana, IL
Full-time
Hybrid
Entry Level
$55K/yr - $65K/yr
2+ years expThe University of Illinois Urbana-Champaign is seeking a Graduate Advisor for the Department of Aerospace Engineering. The role involves supporting administrative, advising, recruiting, and admissions operations for the department's graduate programs.
Higher Education
No H1B
Responsibilities
Serve as a primary contact for aerospace engineering graduate students (PhD, MS, and MEng) regarding department and campus policy and procedures. Monitor degree progress and meet with students as needed to discuss department requirements
Advise the department's graduate students without a research adviser
Perform reviews of degree audits, thesis reviews, petition submission, organize recommendations and input from faculty for graduate student annual reviews, qualifying, preliminary and final examination processes
Assist with the organization of teaching assistant assignments for the department
Assist the faculty in working with The Grainger College of Engineering to establish new courses and the Associate Head for Graduate Programs to monitor consistency with college and campus policies and procedures are followed
Provide course revisions, new course proposals, Program of Study Updates and reports as requested by The Grainger College of Engineering and campus
Assist Associate Head for Graduate Program in maintaining the non-transcript-able certificate
Program for the department including admissions and records, non-degree requests, and enrollments
On behalf of the Associate Head for Graduate Programs, work with the International Programs Engineering Office (IPENG) for exchange programs, and work toward providing input for new exchange programs and assist students in current programs
On behalf of the Associate Head for Graduate Programs, serve on campus and college committees such as the Graduate College Advisory Board. Attend meetings for the Director of Graduate Programs as requested
Serve on the department Graduate Admissions Committee, the Graduate Policy Committee and the Graduate Student Advisory Committee
Assume additional appropriate related graduate advisor duties to further the mission of the department
Processing and tracking graduate student appointments
Work with the Associate Head for the Graduate Program on annual assessment of the graduate program
Assist with comprehensive program reviews and annual reports. Track and maintain admission, enrollment, and graduation statistics. Collect feedback from current students regarding course selections, access to desirable courses, professional development experiences, and general satisfaction
Collect and analyze outcomes data from graduating students and alumni
Evaluate and assess student data to determine student need and research best practices for postgraduation placement efforts
Develop and implement graduate student post-graduation placement protocol
Collaborate with the department, faculty, alumni and industry members to establish connections and organize events
Collaborate with The Grainger College of Engineering and the University career services offices for appropriate tools and resources and actively share these opportunities with students to support their academic and career success
Implement student exit and satisfaction surveys; collect data to inform future practices
Meet with prospective and admitted graduate students to guide them through the admissions process, answer questions about requirements, and discuss their academic options. Assist students with understanding application decisions, deferral options, and funding opportunities, and ensure their materials are accurately processed within the graduate admissions system. Work closely with the Graduate Admissions Committee to communicate next steps and support students throughout their transition into the program
Provide guidance on fellowship opportunities by helping students understand available funding options, timelines, and eligibility, and assist with connecting them to competitive fellowship awards within The Grainger College of Engineering and the department
Assist with recruitment process, including corresponding with prospective students prior to admission and assisting faculty with prospective student campus visits
Qualification
Required
Bachelor's Degree
Two years of experience providing student support in a private, public or academic environment
Demonstrated project management and customer service skills
Experience working with people with varied experiences
Preferred
Demonstrated experience with graduate student academic records and registration, electronic records systems (SCT Banner)
In-depth knowledge of campus and department academic and student personnel policies and the ability to assess the teaching and research needs of the department
Proven track record of customer services with particular emphasis on interactions with faculty and graduate students and must be results-oriented with strong organizational and time management skills
Ability to organize, prioritize, and manage multiple activities
Strong, interpersonal, written, and oral communication skills
Benefits
Health
Dental
Vision
Life Insurance
A Retirement Plan
Paid time Off
Tuition waivers for employees and dependents
Company
University of Illinois Urbana-Champaign
The University of Illinois Urbana-Champaign is dedicated to building upon its tradition of excellence in education, research, public engagement and economic development.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Robert Whitmore
Co-Founder | Evolution & Impact of Societies in Africa | *EISA*
Shelley Giordano
Co-Founder Academy for Home Equity in Financial Planning University of Illinois
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