University of South Florida Libraries ยท 1 day ago
Manager, Fiscal & Business Admin
Tampa, FL
Full-time
Hybrid
Mid, Senior Level
$75K/yr - $84K/yr
4+ years expThe University of South Florida Libraries is seeking a Manager of Fiscal & Business Administration. This role will oversee budget planning, financial administration, and human resources oversight within the Department of Medical Education, ensuring compliance and effective management of resources.
Higher Education
No H1B
Responsibilities
This position will co-manage the DME all-source budget and oversee all aspects of budget planning and management of the HCA Affiliation within the DME
Prepares and manages the budget for the HCA funds including 15 chartfields under the main convenience account (~$4M /yr at full capacity)
Responsible for developing and monitoring the All-Source budget, providing projections and generating reports and analysis
He/ she will have authority to manage these accounts and exercise decisions, in coordination with the DME Vice Dean and Director, on the placement of expenditures
Accountable to monitor compliance of each cost center within the approved budget
Manages the financial administration of the auxiliary, convenience, UMSA, Foundation, and USF funding sources related to all the DME accounts
Knowledgeable of the HCA affiliation agreement, and responsible for fulfilling all corresponding and budgetary requirements, and compliance with State regulations
Will remain up to date on Federal, State, and University policies and procedures
Accountable to oversee all purchasing activities within the DME
In charge of monitoring all the DME financial accounts and ensuring reconciliations are done in a timely manner as per State, UMSA, and Foundation regulations
Will assume the role of the dedicated reconciliation reviewer/verifier in the DME
Will act as a department representative for all financial audits, report findings to leadership, and work with auditors to resolve identified issues
Manage high-level analyses and special complex projects; prepare ad hoc reports and presentations as assigned by the Director of DME
Responsible for supervising the fiscal team personnel (3 Fiscal & Business employees) - hiring, coaching, training, terminating, etc
Lead the internal non-compensated faculty appointment process in the department, as well as liaise with Health HR embedded services to track, evaluate, renew/terminate collaborative faculty appointments on a timely manner
Manage rate planning, advise the DME Director on vacant rate, and analyze available funding for potential salary increases, promotions, etc
Prepare/update pay distributions based on availability of budget
Act as the designated approver for pay distributions for all the HCA, and PA chartfields
In coordination with the DME director and the chair, oversees all student awards and scholarships
Responsible for producing scholarship awarding reports from various funding sources
In charge of modeling projections and proposing scenarios to keep the student indebtedness average within the range commanded by MCOM leadership
This position will serve as the DME/HCA admin representative on department, MCOM/Health, and university wide committees and workgroups including HR, Budget, scholarships, and administrative ones
Direct all administrative activities of the department in compliance with state, university, UMSA, and HCA rules and regulations
Advise department deans and directors on admin issues and exercise significant discretion to guide employees on appropriate courses of action
Performs other duties as assigned
Qualification
Required
Bachelors degree in Accounting, Finance, or Business Administration or other field directly related to the position's specific responsibilities and four years of professional business experience; or a Masters degree in the same fields and two years experience
Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience
Preferred
Masters degree in Accounting, Finance, or Business Administration or other field directly related to the position's responsibilities and 4 years of professional business experience in a health field or medical school setting
CPA certification is preferred
Benefits
Medical
Dental and life insurance plans
Retirement plan options
Employee and dependent tuition programs
Generous leave
Hundreds of employee perks and discounts
Company
University of South Florida Libraries
The University of South Florida Libraries accelerate learning and knowledge production through distinctive collections, information service innovation, and thought leadership.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase