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VMD Corp · 1 day ago

Administrative Assistant

Alexandria, VA

Full-time

Onsite

Mid Level

3+ years exp

VMD Corp, now part of Xcelerate Solutions, is dedicated to protecting American citizens and critical infrastructure. They are seeking an Administrative Assistant to manage day-to-day administrative affairs, coordinate tasks, and maintain effective communication with stakeholders.

Cyber SecurityInformation TechnologyService Industry

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Manage the day-to-day administrative affairs of the client

Proficiency in Microsoft Office Suite products including Outlook, Word, Excel, and PowerPoint

Maintain client's calendar, including scheduling daily appointments and deconflicting appointments whenever necessary

Coordinate administrative tasks and oversee designated administrative operations

Accurately enter information into databases/tracking systems

Exercise basic to intermediate formatting skills for a variety of reports, presentations, and spreadsheets

Prepare agendas, presentation materials, meeting requests and meeting minutes

Answer and screen incoming calls and direct calls to appropriate action officer

Draft email responses and general correspondence on behalf of the client

Prepare meeting agendas, presentation materials, meeting requests, and meeting minutes

Compile input for and draft/organize a variety of reports

Compile daily, weekly and monthly social media, web and other relevant metrics reports

Provide expertise in measuring and assessing metrics to inform strategy

Maintain stakeholder email and distribution lists

Ensure effective document management

Maintain templates and resources for OLPA operations

Assist with processing requests for travel, training, and reimbursements

Fully coordinate interviews, meetings, panels, etc., maintaining effective communication with the appropriate OLPA staff and with external stakeholders

Establish and maintain effective and appropriate working relationships with OLPA contractors and staff

Develop written documents and correspondence that demonstrate a mastery of basic grammar, spelling, and punctuation skills

Consistently communicate with a high degree of professionalism, diplomacy and tact

Qualification

Microsoft Office SuiteOffice management systemsPlanningTime managementWritten communicationVerbal communicationDocument managementResearch skillsStakeholder communication

Required

Proven experience as a Proposal Processing Administrative Support or in other similar position

Full comprehension of office management systems and procedures

Excellent knowledge of MS Office

Exemplary planning and time management skills

Strong written and verbal communication skills

Conduct research using internal sources in order to write and edit content

Gather, develop and check accuracy of information by coordinating with the meeting lead and subject matter experts and program officials

3-5 years of experience distilling complex and/or technical subjects into plain language for a diverse range of audiences

Education Requirement: Bachelor's degree

Can Additional Years of Experience Substitute for Degree? No

Minimum Years of Overall Experience: 3

Minimum Clearance to Start: Public Trust

Work Status Allowable: US Citizen or Permanent Resident

Company

VMD Corp

About VMD VMD, now a part of Xcelerate Solutions, is a leading defense and national security company, delivering integrated solutions in enterprise security, strategic consulting, and digital transformation.

Founded in 2002

Fairfax, Virginia, USA

501-1000 employees