RouteOne · 1 day ago
Office Manager
Farmington Hills, MI
Full-time
Onsite
Entry Level
1+ years expRouteOne is seeking an Office Manager to assist with administrative support and facilities management. The role involves supporting the CEO and executives, managing schedules, and ensuring a smooth operation of the office environment.
InsuranceInternetSoftware
Hiring Manager
Heather D.
Responsibilities
Greet visitors and direct them to the appropriate office/personnel
Order and support lunch requests on a weekly basis based on leadership requests for meetings, company events, etc. This may include lunch setup and cleanup as needed
Act as first point of contact with customers and vendors providing a strong customer service image for the company
Provide professional and administrative support in all areas for the executives, including scheduling meetings for CEO and other Executives Schedule travel (airfare, hotel, and car rental) for CEO and other officers
Review and approve all other non-executive travel to confirm that company guidelines are followed, as needed
Event registration for CEO and other officers
Assist HR department with recognition awards and employee gift ordering
Maintain confidential files in line with company policies and government regulations
Assist Accounting team with processing accounts payable checks, certified mailings, bank deposits and other related transactions
Conduct clerical duties, including filing, answering phone calls, preparing documents, etc
Responsible for badge management for new and existing employees
Maintain clean and safe atmosphere around offices
Communicate company-wide messages concerning office related announcements, events, and office etiquette
Work with Security team to audit and maintain RouteOne facilities and related policies and procedures
Respond to maintenance requests and serve as the point of contact for office inquiries
Order office and shipping supplies as needed
Collect, sort, and distribute mail
Assist with scheduling, booking, and planning company events and meetings
Assist in preparation and onboarding of new hires, including equipment distribution, I-9 support, , badge management, and conducting tours
Assist in ad-hoc projects as needed
Maintain safety, security, and privacy standards throughout all areas of responsibility
Qualification
Required
Assist the RouteOne team with facilities and administrative support
Support the CEO and other company executives as needed
Manage the executives' schedules, travel, and other related duties
Act as the first point of contact for employees and visitors
Filing, maintenance coordination, day-to-day functions of the office
Greet visitors and direct them to the appropriate office/personnel
Order and support lunch requests on a weekly basis based on leadership requests for meetings, company events, etc
Act as first point of contact with customers and vendors providing a strong customer service image for the company
Provide professional and administrative support in all areas for the executives
Schedule travel (airfare, hotel, and car rental) for CEO and other officers
Review and approve all other non-executive travel to confirm that company guidelines are followed, as needed
Event registration for CEO and other officers
Assist HR department with recognition awards and employee gift ordering
Maintain confidential files in line with company policies and government regulations
Assist Accounting team with processing accounts payable checks, certified mailings, bank deposits and other related transactions
Conduct clerical duties, including filing, answering phone calls, preparing documents, etc
Responsible for badge management for new and existing employees
Maintain clean and safe atmosphere around offices
Communicate company-wide messages concerning office related announcements, events, and office etiquette
Work with Security team to audit and maintain RouteOne facilities and related policies and procedures
Respond to maintenance requests and serve as the point of contact for office inquiries
Order office and shipping supplies as needed
Collect, sort, and distribute mail
Assist with scheduling, booking, and planning company events and meetings
Assist in preparation and onboarding of new hires, including equipment distribution, I-9 support, badge management, and conducting tours
Assist in ad-hoc projects as needed
Maintain safety, security, and privacy standards throughout all areas of responsibility
Basic knowledge of facilities maintenance principles, procedures, and best practices
Proficient in Microsoft Office products, including but not limited to: Word, PowerPoint, Excel, Outlook, and Visio
Ability to communicate information and ideas, both orally and in writing
Self-starter with excellent communication skills with an upbeat attitude
Ability to work in a team environment
Ability to exercise sound judgment and develop creative solutions
Organized and able to manage time/projects with a strong attention to detail
Ability to work with all levels of staff and management
Excellent writing skills
Exceptional time management. Able to prioritize tasks to optimize productivity
High school diploma or a Bachelor's degree in business, administration, or a related field
Ability to lift and transport materials around the office up to 15 pounds as needed
1-2 years' experience in an office setting
Preferred
Experience in event planning a plus
Experience working with a diverse workforce a plus
Prior administrative experience in a corporate setting a plus
Company
RouteOne
RouteOne is a free web-based credit application management system created to streamline the F&I process for finance sources.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Lok Cheung
Software Engineer
Recent News
2025-09-30
Company data provided by crunchbase