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Flex · 1 day ago

Sr. Receptionist

Austin, TX

Full-time

Onsite

Mid, Senior Level

3+ years exp

Flex is a diversified manufacturing partner that helps market-leading brands design, build and deliver innovative products. The Sr. Receptionist is responsible for presenting a positive first impression of Flex to visitors and telephone callers, managing the reception area, and performing various administrative tasks to support the corporate headquarters.

ElectronicsManufacturingProduct Design

Responsibilities

Receives and directs visitors, employment applicants, salespersons and customers to appropriate locations and parties

Receive and correctly route incoming and outgoing telephone calls at a switchboard or multi-line phone and maintain long distance call logs

Greet visitors and determine the nature of their visit; issue visitor passes and maintain visitor logs; alert appropriate party of visitor arrival or direct visitors to appropriate office, department or employee

Ensure reception area is tidy

Additional duties may include filing, sorting, mail distribution and completing special clerical projects

May also perform miscellaneous administrative activities such as booking meeting rooms, typing, organizing and distributing mail, receiving and sending courier packages

Coordinates and maintains calendar appointments & meetings and coordinates related arrangements

Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by employer

Composes and may initiate routine or non-routine correspondence and memoranda

Handles details of a highly confidential and critical nature

Organizes and maintains file system, and files correspondence and other records

Answers and screens telephone calls, gives information to callers and arranges conference calls. May respond to inquiries about company products using a standard script and procedures

Greets scheduled visitors and guides to appropriate area or person

Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities and records

Makes copies of correspondence or other printed materials. May also maintain key distribution and contact lists

Operates a personal computer and uses appropriate software packages as needed

Prepares outgoing mail and correspondence, including e-mail and faxes

Orders and maintains supplies and required operational materials and gear, and arranges for equipment maintenance

Notary responsibilities - Flex will provide support to obtain certification

Creates weekly reception & security document and monthly office newsletter