New Jersey Association of Independent Schools (NJAIS) · 1 day ago
Payroll Coordinator
Livingston, NJ
Part-time
Onsite
Entry, Mid Level
$35/hr - $50/hr
2+ years expNew Jersey Association of Independent Schools (NJAIS) is seeking a detail-oriented and dedicated Payroll Coordinator to oversee payroll operations. The role involves ensuring payroll accuracy, compliance with tax regulations, and managing employee payments while supporting the annual audit process and maintaining accurate records.
AssociationEducationNon Profit
Responsibilities
Enter and process payroll data for the bi-weekly payroll
Ensure employees’ time sheets are approved by managers, and conduct a secondary review for accuracy
Onboard new employees in the payroll system and ensure the timely completion of all Requirements, Including Tax Forms, Form I-9, And Benefits Enrollment
Complete, track, and maintain NJ Educator Misconduct Forms in compliance with state and institutional policies
Process stipends and special payroll adjustments
Calculate salary adjustments for employees on leave or when needed
Issue manual checks as needed
Enter and manage employee deductions in the payroll system
Process benefits in the payroll system, including new enrollments, changes, and terminations
Review, fund, and monitor retirement contributions for overages and process necessary corrections
Keep accurate records of employee payroll and benefits information
Oversee tracking of employee attendance using our systems to monitor arrivals and use of PTO
Support the annual financial and defined contribution retirement plan audits, ensuring all Records and reconciliations are accurate
Reconcile wages and salaries recorded in the general ledger with quarterly Forms 941 and payroll registers
Prepare, review, and issue W-2 and 1095-C forms to employees, ensuring compliance
Qualification
Required
Bachelor's degree
Minimum of 2–3 years of payroll experience, preferably in an educational or nonprofit setting
Experience working with and supporting a diverse community of students, parents, and colleagues
Proficiency with payroll software, Google Suite, and financial reporting tools
Strong understanding of payroll laws, tax compliance, and benefits administration
High level of accuracy in data entry, reconciliation, and reporting
Ability to effectively communicate payroll-related information to employees and management
Understanding and practice of confidentiality with school business and employee information
Company
New Jersey Association of Independent Schools (NJAIS)
The New Jersey Association of Independent Schools (NJAIS) is a non-profit, voluntary membership association whose mission is to foster the educational, ethical, and professional excellence of its member schools, while safeguarding their independence.
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase