Mindlance · 3 months ago
Senior Administrative Business Partner
South San Francisco, CA
Full-time
Onsite
Senior Level
5+ years expMindlance is seeking a Senior Administrative Business Partner to support their dynamic Ophthalmology Team within the Commercial organization. This role is critical for driving operational excellence and ensuring teams achieve key business milestones through effective management of complex calendars and stakeholder relationships.
Human Resources
Responsibilities
Expertly manage complex calendars and shared drives using Google Suite
Navigate Genentech IT systems (e.g., cSuite, collaboration tools) with ease
Maintain relationships with internal and external stakeholders with a high degree of confidentiality
Plan and coordinate mid- to large-scale internal meetings and team offsites
Support logistics for meetings with external partners, including preparation and follow-up
Lead execution of internal events requiring virtual platforms and advanced tech setups
Contribute to meeting materials, agendas, note-taking, and follow-up actions
Draft communications on behalf of leaders and manage internal content platforms (gSites, Spaces, newsletters)
Oversee logistics of office moves and space planning in collaboration with admin leads
Support recruiting logistics, including candidate hosting, interview coordination, and onboarding
Plan and manage team-building events, workshops, and training coordination
Handle vendor and speaker engagements, including contracts and payments
Maintain department org charts and assist in special projects as needed
Support contracting processes and ensure timely agreement execution
Coordinate key meetings and events (e.g., planning sessions, field meetings)
Assist with planning and logistics for team offsites and network calls
Support onboarding of new team members
Qualification
Required
Recent experience is required
5–7 years of administrative, operations, or project management experience (pharma/biotech experience preferred)
Strong track record supporting senior leaders
Proactive, organized, and able to prioritize and execute tasks independently
Collaborative mindset with experience working cross-functionally
Trusted with confidential information and exercises sound judgment
Detail-oriented with high standards for accuracy
Skilled in Microsoft Office and cSuite tools (gMail, gCal, gSheets, Trello, Zoom, etc.)
Preferred
Familiarity with Genentech is a plus
Bachelor's degree or equivalent experience preferred
Company
Mindlance
Mindlance is a Staffing and Recruiting company which provides multi-vertical staffing services
1001-5000 employees
H1B Sponsorship
Mindlance has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (71)
2024 (53)
2023 (37)
2022 (72)
2021 (36)
2020 (40)
Funding
Current Stage
Late StageLeadership Team
R
Rajat Paul Dhall
Co-Founder & Managing Director
V
Vik Kalra
Co-Founder and Managing Director
Recent News
2025-11-19
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2025-04-14
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