City of Scranton · 1 day ago
Executive Assistant and Right-to-Know Officer | Business Administration
Scranton, PA
Full-time
Onsite
Mid LevelThe City of Scranton is seeking an Executive Assistant and Right-to-Know Officer to support the Business Administrator and ensure compliance with local and state regulations regarding public information. The role involves managing records requests, facilitating transparency, and performing various administrative duties within the Department of Business Administration and Project Management.
CommunitiesGovernmentOffice Administration
Responsibilities
Facilitate the public’s right to access information by ensuring compliance with applicable local and state regulations
Respond to public records requests by reviewing relevant documents and providing copies of records as appropriate
Maintain accurate records and a database of public information requests and responses
Assist in the development and implementation of policies and procedures related to public information requests
Work collaboratively with other departments to promote transparency and accountability
Perform a variety of administrative and clerical duties as assigned
Handle office mail and correspondence, including responding to routine information requests, typing, transcribing, editing, and proofreading letters and responses
Manage the Business Administrator’s calendar by scheduling appointments, meetings, and travel, anticipating conflicts, and making necessary adjustments
Serve as a primary point of contact for internal and external stakeholders, including employees, clients, and other executives, by handling incoming calls, emails, and correspondence
Draft correspondence, reports, and other materials on behalf of the Business Administrator as needed
Coordinate meetings by preparing agendas, organizing materials, notifying participants, taking meeting minutes, and tracking follow-up actions
Gather, review, and summarize information from various sources; conduct research and prepare reports or presentations to support decision-making
Assist with special projects and initiatives by coordinating with departments, tracking progress, meeting deadlines, and preparing project documentation
Actively support the project management team by assisting with project planning, coordination, task tracking, and providing support to team members as needed to ensure project success
Maintain confidentiality and handle sensitive information with discretion and professionalism
Serve as a liaison between the Business Administrator, project teams, staff, and external stakeholders to support effective communication and collaboration
Perform other related duties as required
Qualification
Required
High school diploma or equivalent required
Proven experience as an executive assistant or in a similar administrative role
Proficient in the use of computers and standard office software
Strong writing and editing skills, with the ability to draft clear, professional correspondence and reports
Ability to work independently and handle complex or sensitive administrative tasks
Demonstrated professionalism, sound judgment, and tact when interacting with employees and the public
Strong organizational, time management, and problem-solving skills
Excellent verbal and written communication skills
Ability to adapt to changing priorities and work effectively in a fast-paced environment
Preferred
Bachelor's degree
Legal, compliance, or public records experience is welcomed
Company
City of Scranton
City of Scranton is a government office offering business administration, human resources, information technology, and treasury.
Founded in 1866
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
J
Jack Reager
Director Of Information Technology
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