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Inside Higher Ed · 1 week ago

Administrative Director, Criminal Law & Justice Center (7377U), Berkeley Law - 63846

San Francisco, CA

Full-time

Hybrid

Director/Executive

$87K/yr - $102K/yr

The University of California, Berkeley is a leading institution of higher education committed to equity and social justice. They are seeking an Administrative Director for the Criminal Law & Justice Center, responsible for managing administrative services, overseeing budgetary and human resources functions, and supporting research and advocacy projects.

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Responsibilities

Manages, plans and administers a range of administrative services and general operations for the Criminal Law & Justice Center

In coordination with the Center Director, directs or oversees the administrative functions for the center, such as IT, facilities, contracts and grants, budgetary financial management, communications, events, and human resources

Under the general direction of the Center Director, works with Law School and campus leadership to assess Center IT needs, and ensure that all stakeholders have the information and equipment needed to operate effectively whether in the office or (when required) at home

Partners with IT Department to roll out new systems for the center

Coordinates all Center building projects with Law Building project manager to ensure that building projects go smoothly, meet appropriate deadlines, stay within budget, and meet project goals

Ensures that existing spaces meet the needs of the Center's employees and students, and oversee purchases of capital equipment and furnishings for the space

Liaises with program staff and Law School Finance staff during the pre- and post-award phases of grants and contracts

Partners with Center Director during the pre-award process to develop contract and grant proposals and proposal budgets

Prepares and finalizes support documentation as required by proposal guidelines and coordinates proposal submissions with Sponsored Projects Office

Organizes, plans, and monitors fiscal budget control of contracts and grants administration, gifts, endowments, and privately funded projects for research programs

Ensures complete and accurate collection of research administration at all stages of the contract and grant life cycle

Tracks expenses and personnel costs across grants and contracts to ensure smooth and efficient spend down of grants, including working with project and program directors to develop monthly grant allocations

Supports the center's fiscal oversight and management processes at both a project and organizational level

Collaborates with the Center Director and grant managers to develop an organizational budget to most effectively deploy restricted and unrestricted grant funds to meet Center goals

Develops and prepares budgets and financial reports for funding, which may be complex

Performs or supervises recharge administration, reconciliation, procurements, reimbursements, and expense allocation in compliance with UCB rules

Monitors actual income and expenses against budget throughout the year

Gathers, analyzes, prepares, and summarizes financial reports

Consults with the Center Director to assess and support staffing and personnel needs and develop staffing plans that take into account future growth

Partners with Law School Human Resources to facilitate recruitments and coordinate hiring and onboarding processes

Consults regularly with Law School Human Resources team to develop efficient and effective human resources procedures for the center

Serves as a resource for the center on HR-related matters

Supervises/monitors the work of all center staff and managers

Manages the employment, selection, training, development, performance management and evaluation, counseling, and discipline of assigned staff employees and/or student assistants

Manages events for the center, including but not limited to the following:

In collaboration with the Center Director, oversees communications to internal and external audiences (current students, alumni, friends, prospective donors, organizational partners, Law School faculty and staff). Ensures that the Center is utilizing best practices in website design and social media - along with traditional print and email - to share news with internal and external audiences

Assists in the design and drafting of organizational website content; drafts newsletters and correspondence to Center constituents

Consults and coordinates with Center Director and key stakeholders to develop strategies for outreach to all constituents

May assist with fundraising related duties

Under the general direction of the Center Director, collaborates with the Development and Alumni Office (DAR) on efforts to raise funds from alumni, friends, and organizational partners

Ensures that all donors and funders are appropriately stewarded

Engages in professional development and training opportunities as needed

Performs additional duties as assigned

Qualification

Budgetary Financial ManagementHuman Resources ManagementEvent PlanningContractsGrantsFinancial AnalysisProject ManagementAnalytical SkillsDiversityInclusion AwarenessCustomer ServicePolitical AcumenLegal SystemInterpersonal SkillsOrganizational SkillsAttention to DetailLeadership SkillsCommunication SkillsSelf-StarterTeam Collaboration

Required

Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management

Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills

Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines

Strong skills in short-term planning, analysis, problem-solving, and customer service

Thorough knowledge of financial analysis and reporting techniques, and / or human resources policies and procedures for staff and academic employees

Strong organizational skills with demonstrated ability to prioritize and coordinate several projects simultaneously with demanding timeframes

Ability to be a self-starter, to take initiative and work independently as well as on a team

Ability to work collaboratively to achieve results

Strong computer skills, including proficiency in Microsoft Office, Google Suite, and video conferencing platforms (e.g. Zoom, Skype, MS Teams, Google Meet, etc.), with the ability to learn new computer programs and software systems

Strong political acumen and the ability to use discretion and sound judgment in managing sensitive information and in responding to issues and concerns

Ability to maintain confidentiality

Strong attention to detail

Excellent analytical skills, with the ability to think creatively to solve problems and develop solutions

Demonstrated commitment to and understanding of diversity, equity, inclusion, and belonging (DEIB), and ability to apply and integrate core concepts of DEIB into everyday practice

Must be committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included

Must demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community

Must be able to work occasional evenings and/or weekends for Center-related events and activities

Experience as an office manager or overseeing the administrative responsibilities of an organizational unit

Bachelor's degree in related area and / or equivalent experience / training

Preferred

Strong leadership and team-building skills

Supervisory experience

Familiarity with criminal legal system and reform work, and comfort working with wide range of partners from students, to government officials, to directly impacted members of the community

Experience with project management, and facilitating communication and collaboration in diverse coalitions

Solid knowledge of and/or ability to learn common University-specific computer application programs