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Autism & Behavioral Spectrum · 1 day ago

Clinic Administrative Coordinator

St Peters, MO

Full-time

Onsite

Entry Level

1+ years exp

Autism & Behavioral Spectrum is a recognized Top Workplace that provides specialized ReggioABA™ therapy for young children. The Clinic Administrative Coordinator plays a crucial role in ensuring the clinic's daily operations run smoothly, supporting both staff and families while maintaining a welcoming environment.

Mental Health Care

Responsibilities

Serve as the enthusiastic first point of contact for all incoming guests, staff, and families, ensuring a consistently warm, professional, and welcoming atmosphere

Proactively engage with every human entering the clinic, embodying the clinic's core values of excitement and positivity

Manage daily family communications including calls, schedule changes, reminders, and updates, ensuring timely and professional service

Provide behind-the-scenes support for staff morale initiatives like Mental Monday, Whimsical Wednesday, and Thankful Thursday!

Coordinate clinic trainings, meetings, and events, ensuring calendars, materials, and communications are always current

Own and manage staff schedules, attendance, and call-outs to ensure optimal daily clinic staffing and smooth operations

Accurately track timesheets, non-billable hours, and RBT compliance documentation for payroll and reporting

Oversee clinic supplies and inventory, ensuring the environment is stocked, organized, sanitized, and welcoming at all times

Maintain comprehensive clinic records, files, and health/safety standards

Support financial organization, including organizing billing and insurance documentation for the RCM team

Be MedAide trained (or willing to become certified immediately) to assist with medication administration when needed

Support emergency readiness, documentation, and compliance updates as required by state and federal regulations

Qualification

MedAide certificationAdministrative managementCommunication skillsOrganizational skillsCustomer serviceTeamworkFlexibility

Required

Must be at least 18 years old

High School Diploma or GED (Required)

Must be able to pass a background check and maintain a clear record throughout employment

Must not have immediate family members currently receiving therapy or services at our clinics

Must have reliable transportation to ensure consistent attendance at the assigned clinic

Must demonstrate consistent attendance and punctuality, as reliability is essential for smooth clinic operations

Possess strong written and verbal communication skills and thrives in a fast-paced, team-centered environment

Must be flexible and collaborative with a willingness to learn, apply feedback, and operate with a growth mindset

Preferred

Associates Degree or Bachelor's Degree encouraged to apply

1-2 Years experience in administrative, hospitality, retail management, educational, or healthcare settings is preferred

MedAide trained or willing to become certified promptly upon hiring

Benefits

Health Insurance: Coverage starts on day one (60% company-covered), progressing to 100% coverage after one year of service.

Dental & Vision: Low-cost options available, with or without medical plan enrollment.

Virtual Primary Care: Access to Rezilient for free virtual primary care.

Free Clinical Visits: Partnership with Mercy for free healthcare visits.

Virtual Therapy: Access to mental health support through ViCare virtual therapies.

Prescription Coverage: Access to discounted medications via Rescrybe prescriptions.

Specialty Health Partners: Free labs, imaging, and medical equipment through various partners.

401(k) Retirement Plan: Offered to help you save for the future.

Company-Paid Life Insurance: We provide $20,000 in life insurance coverage at no cost to you.

Short Term Disability (STD): Income protection coverage is available.

Voluntary Protection Plans: Options for Accident, Critical Illness, and Hospital Indemnity coverage.

Career Growth: Clear paths to leadership and administrative roles.

Merit Raises: Performance-based raises awarded every 6 months for continuous, satisfactory performance.

Tuition Reimbursement: Financial support for employees pursuing a Master’s Degree in ABA.

Bonusly Rewards: An employee recognition program where points earned and given convert to cash.

Paid Time Off (PTO): A generous policy designed to ensure you get the rest and balance you need.

Company-Wide Events – Celebrate with us at our Winter Gala and Spring Picnic

Clinic-Based Celebrations – Enjoy local team bonding events like our Fall Festival

Special Guest Visits – Surprise and delight with visits from: Music Facilitator for fun, interactive sessions, Story Time with our very own clinic mascot, The Gym Bus for movement and play, The Bubble Bus for outdoor sensory fun, Chef Bananas and other engaging guests throughout the year