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Strategix Management LLC · 1 day ago

Executive Assistant

San Bernardino, CA

Full-time

Onsite

Mid Level

3+ years exp

Strategix Management LLC is seeking an Executive Assistant to provide administrative and project coordination support to the Center Director. The role involves ensuring timely completion of deliverables, managing communications, and supporting various special projects.

EducationLogisticsManagement ConsultingTraining

Responsibilities

Provide high-level auxiliary support to accomplish administrative tasks with a center-wide impact or to support corporate or regional deliverables

Maintain a contemporary reports control system and project management methodologies to ensure all required recurring plans, standard operating procedures, and reports are submitted accurately and on time

Function as a clearing house to gather information and review drafts for special projects such as corrective action plans, responses to audits, etc., and provide feedback to management as needed to ensure quality

Attend weekly director meetings, takes minutes with a focus on action items, distributes to appropriate staff and follow up with assigned

Assist in maintaining the Center Workforce Council and Community Relations Council by maintaining rosters, assisting in organizing meetings, recording minutes, and providing ongoing correspondence

Monitor all corporate and DOL issuances, distribute to staff, and initiate appropriate responses for the Center Director’s review: monitor established due dates and collaborate with management to ensure deliverables are submitted on time

Manage the center directorate and conference room schedules as needed

Provide routine administrative tasks such as answering phones, managing correspondence, greeting visitors, filing systems, ordering supplies, and mail management

Participate in department meetings and all mandated PRH and Strategix training

Maintain accountability of staff, students, and property and adhere to safety practices

Promote a harassment-free environment

Utilize information systems and handle student data in strict adherence to Job Corps and Strategix policies to protect student’s personally identifiable information (PII) and reduce network security threats

Adhere to and model Strategix servant leadership culture values: Honor Others, Inspire Vision, Choose Integrity, People First, Balance Focus with Flexibility, Serve with Humility, and Innovate and Disrupt

Qualification

Business office experienceProject managementPMP certificationInterpersonal skillsCustomer serviceKeyboarding skillsComposition knowledgeGrammar knowledgeSpelling knowledgePunctuation knowledgeWritten communicationVerbal communication

Required

Post-secondary degree or certification in business, project management, or related field and three years of business office experience, or equivalent combination of education and experience

Ability to work independently and use good judgment

Excellent interpersonal, customer service, and written/verbal communication skills

Requires the ability to keyboard accurately at 50 wpm

Extensive knowledge of composition, grammar, spelling, and punctuation

Preferred

Bachelor's degree in business or project management professional (PMP) certification and five years related business office experience

Company

Strategix Management LLC

Founded in 2016 by President and CEO, Jonathan Crawley, Strategix Management LLC employs cutting-edge technology to streamline and ignite program activities that increase the efficiency and efficacy of the work of our government partners.

Founded in 2016

Washington, District of Columbia, USA

201-500 employees