Apply on Employer Site

Vadis · 1 week ago

ADMINISTRATIVE SPECIALIST (BILLING)

Sumner, WA

Full-time

Onsite

Entry Level

$24/hr - $30/hr

2+ years exp

Vadis is a company seeking an Administrative Specialist focused on billing and accounts receivable. The role involves processing and reconciling accounts, ensuring documentation compliance for employees, and supporting various administrative functions.

CommunitiesHomeless ShelterNon ProfitRecruiting

Responsibilities

Process, verify, and reconcile all accounts receivable, ensuring internal controls are managed throughout the department

Work with customers when issues arise

Work with Accounting Specialist within QuickBooks software platform as requested

Implement billing submission in coordination with Program Managers

Ensure all current employees possess all contractually necessary documentation (CPR/1st Aid/AED Certification, Background Check Renewals, Driver’s License, Auto Insurance, Proof of Education, and Fingerprinting for some staff)

Launch performance appraisals for all employees except the CEO in Paylocity

Utilize Learning Management System to assign training to staff through Paylocity

Assist with gathering necessary information for audits (training, compliance, and accounts receivable)

Work with Administrative Manager on occasional human resource projects

Demonstrate commitment to accuracy and efficiency

Responsible for reception backup relating to answering telephones and greeting visitors when others are not available to do so

Demonstrate a commitment to the people with serve and carry out Vadis’ mission, vision and core values

Work collaboratively with diverse groups and individuals from a variety of backgrounds

Promotes a safe working environment for self, coworkers, and clients

Demonstrate solid attendance and punctuality

Take ownership of job responsibilities and adhere to policies and procedures

Effectively utilize time to include planning, strategizing, prioritizing, and adhering to timelines

Initiate duties and implement solutions while following through to completion

Express facts and ideas in a clear and organized manner

Interact in a cooperative, timely, solution-oriented manner

Approach conflict decisively, professionally, in a timely and solution-orientated manner

Represent Vadis professionally and responsibly

Other duties as assigned

Qualification

Accounting knowledgeQuickBooksExcelPaylocityOffice practicesTyping accuracyCommunication skillsAttention to detail

Required

Accounting knowledge specific to accounts receivable

Knowledge of related computer applications: Excel, QuickBooks and Paylocity

Ability to communicate, using tact and discretion, with the public, staff, and program clients

Ability to speak pleasantly and clearly, able to follow verbal or written instruction, work both under supervision and independently

Ability to type accurately and with quality

Good knowledge of spelling, punctuation, grammar and math, letter, and document formats

Knowledge of office practices including filing, maintaining records, and bookkeeping

Ability to learn and retain complex procedures; prepare and maintain records and reports; render clear explanations of procedures and regulations; operate standard office equipment and machines

An associate degree in a related field or equivalent education or training in business administration/accounting

Two years' experience with Excel; One year's experience working in QuickBooks

Must be at least 18 years of age

Must pass Initial and ongoing criminal background checks. Fingerprinting may also be required