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Lawrence Livermore National Laboratory · 1 week ago

Executive Business Operations Specialist

Livermore, CA

Full-time

Hybrid

Mid, Senior Level

$113K/yr - $139K/yr

Lawrence Livermore National Laboratory (LLNL) is dedicated to strengthening the United States’ security through innovative solutions. They are seeking an Executive Business Operations Specialist to support the Associate Principal Deputy Director by streamlining processes, leveraging technology, and ensuring operational excellence in a fast-paced environment.

Information TechnologyMarket ResearchSecurity

Growth Opportunities

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Serve as a trusted partner to the Associate Principal Deputy Director, supporting high-impact committees and initiatives that shape Laboratory strategy and operations

Follow through on key decisions, track action items, and ensure accountability across teams to keep initiatives moving forward

Proactively manage intricate schedules, prioritizing with foresight and agility to ensure leaders are always prepared for what’s next

Harness advanced Excel skills to analyze, track, and report on key data. Utilize MS Teams to drive project momentum, keep tasks on track, and foster seamless collaboration

Embrace new digital solutions and confidently leverage AI including writing advanced AI prompts to process documents, automate workflows, and streamline administrative processes

Draft, edit, and finalize sensitive correspondence, agendas, reports, and presentations with clarity, professionalism, and discretion

Plan and coordinate internal and external meetings, including agenda development, attendee coordination, and follow-up on action items

Manage sensitive documents and topics, maintaining confidentiality and ensuring strict compliance with security protocols

Move fast, act decisively, and maintain composure under pressure—ensuring nothing falls through the cracks

Build trust quickly, collaborate well across functions, and contribute to a positive, supportive team culture

Proactively solve problems before they arise, anticipate needs, and remove obstacles so the APDD can focus on high-leverage work

Lead small to medium-scale projects supporting directorate-wide operational goals, including planning, task management, and process improvement efforts

Conduct in-depth analysis of operational and performance data, synthesize findings, and present actionable recommendations to senior management

Create and implement performance metrics and self-assessment tools for executive operations, monitor results, and initiate corrective actions to drive continuous improvement

Qualification

DOE Q-level clearanceMicrosoft Suite expertiseAI tools proficiencyAdvanced Excel skillsAnalytical mindsetJudgmentDiscretionOrganizational skillsCommunication skills

Required

Active DOE Q-level clearance

Proven experience providing executive-level support to senior management, with a track record of representing leaders to diverse stakeholders

Expertise in the Microsoft Suite, especially Excel, and proficiency with MS Teams for project/task tracking

Demonstrated experience with AI tools, including writing advanced prompts and implementing AI solutions to optimize office processes

Exceptional organizational skills with demonstrated ability to prioritize multiple complex tasks, work effectively under pressure, and meet tight deadlines

Excellent written and verbal communication skills including editing, and document preparation

Experience in strong judgment and discretion in handling sensitive information

Experience providing analytical and problem-solving mindset with a demonstrated ability to anticipate needs, resolve issues, and recommend improvements

Preferred

Associate of Arts Degree (AA) in a related field or equivalent combination of education and related experience

Comprehensive experience utilizing advanced Excel and Power BI for business planning, budgeting, and performance tracking

Demonstrated experience coordinating multi-faceted workflows and applying operational policies and process improvements in a complex business environment

Proven ability to serve as an operational liaison to senior management, lead cross-functional projects, and develop non-standard solutions in a dynamic environment