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CourtAvenue · 4 days ago

Executive Assistant & Office Manager

Office - Cincinnati, OH

Part-time

Hybrid

Mid, Senior Level

$30/hr - $45/hr

6+ years exp

CourtAvenue is a company of industry experts accelerating digital transformation for ambitious companies. They are seeking a "High-Velocity" Executive Assistant & Office Manager to provide high-level support to senior leadership and ensure smooth office operations in their Cincinnati office.

Marketing & Advertising

Responsibilities

Manage and sort complex executive calendars and support expense reporting with total accuracy

Order supplies, snacks, and manage equipment for our Cincinnati, Chicago, and Minneapolis hubs—ensuring support consistency across locations

Create, order and activate in-person events, employee celebrations, "wow-factor" new hire welcome kits, and more

Maintain the administrative budget and track all expenditures with meticulous detail

Coordinate end-to-end travel including flights, hotels, and ground transportation for a leadership team that is always on the move

Set up conference rooms and audiovisual equipment for leadership and all-team meetings, as requested

Facilitate team and client events: order materials, manage catering, reserve venues, provide on-site event support, and post-event follow up

Source options for supplies, swag, and thoughtful gifts to order for internal and external teams

Qualification

C-suite support experienceEvent planningGoogle Workspace proficiencyOffice management experienceCommunication skillsAI MindsetProfessionalismFlexibility

Required

6+ years of total administrative experience, including at least 1 year supporting C-suite or Agency leadership

2+ years of in-office administrative or office-management experience

Absolute professionalism and discretion when handling sensitive information

Excellent written, verbal, and interpersonal communication skills

Willingness to be flexible, and manage ever changing priorities

Proficiency in Google Workspace, Slack, and Zoom a plus

High school degree required; additional certifications in project management or office administration are a plus

Preferred

AI Mindset preferred: Demonstrating a high level of comfort testing and integrating generative AI tools to automate repetitive tasks, draft communications, and streamline office workflows to increase overall output

Event planning experience preferred