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Texas Department Of Criminal Justice · 2 days ago

Administrative Assistant III - Office of the Inspector General

HUNTSVILLE - 1012 Veterans Memorial Parkway1012 Veterans Memorial Parkway

Full-time

Onsite

Entry, Mid Level

2+ years exp

Texas Department Of Criminal Justice is seeking an Administrative Assistant III for the Office of the Inspector General. The role involves providing complex administrative support, maintaining filing systems, and preparing reports and documents while working under general supervision.

Government Administration

Responsibilities

Participates in the planning and execution of an agency program; assists in the development of administrative and technical assistance policies and procedures; responds to inquiries regarding rules, regulations, policies, and procedures; and reviews and seeks solutions to problems

Prepares and disseminates information concerning agency programs and procedures; prepares, edits, and distributes correspondence, reports, studies, forms, and documents; and maintains filing, record keeping, and records management systems to include automated information systems

Compiles and enters data for charts, graphs and databases, makes calculations, and prepares reports; assists in the preparation of presentations for administrative and executive meetings; and researches, composes, designs, and edits agency publications to include brochures, forms, manuals, and charts

Coordinates work with departments of the agency; and provides liaison with departmental staff and law enforcement agencies

Performs criminal information searches and retrieval using Texas Department of Public Safety criminal history system access

Qualification

Microsoft Office SuiteData entryRecord managementCustomer serviceProblem-solvingCoordination skillsTyping skillsOffice practicesCommunication skills

Required

Graduation from an accredited senior high school or equivalent or GED

Two years full-time, wage-earning customer service, clerical, secretarial, administrative support, or technical program support experience

Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education Accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience

Must have or be able to obtain a certificate of course completion for the Texas Law Enforcement Telecommunications System (TLETS) policy and procedures training from the Texas Department of Public Safety within six months of employment date

Must meet and maintain TLETS access eligibility for continued employment in position

Knowledge of office practices and procedures

Skill to communicate ideas and instructions clearly and concisely

Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public

Skill to interpret and apply rules, regulations, policies, and procedures

Skill in problem-solving techniques

Skill to prepare and maintain complex records and files in an automated system

Skill in the use of computers and related equipment in a stand-alone or local area network environment

Skill in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs

Preferred

Computer operations experience preferred

Experience in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs preferred

Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred

Skill to type 45 words per minute (with no more than 10 errors) preferred