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HDM · 1 day ago

Human Resources Coordinator

Los Angeles, CA

Full-time

Onsite

New Grad, Entry Level

HDM is seeking a Human Resources Coordinator to support employee onboarding and manage administrative HR tasks. The role involves communication with management regarding employee life cycle stages, ensuring new employees receive necessary equipment, and assisting with payroll and benefits administration.

Health CareInformation ServicesInformation Technology

Responsibilities

Communicate with management regarding updates in the employee life cycle stages including: employee recruiting, interviewing, onboarding, and development, retention, and separation

Ensure new employees receive equipment (e.g. business cards, badges, scrubs, etc.) and track pending items

Follows-up with applicants and staff to ensure onboarding activities or annual requirements have all be completed

Identify and recommend process improvements such as training, customization, reporting, automation and enhancements to maximize value and efficiency of the HRIS system (Paylocity)

Collaborates with other analysts and accounting staff to plan, modify, and customize the payments system and to test new applications and features

Prepares training materials, guides, and documentation for staff

Provide status reports and coordinate with Paylocity implementation team on overall status assessment

Prepare and process biweekly payroll for over approx 100 employees

Administer and evaluate timesheets, help managers resolve timesheet discrepancies

Work with the Benefits team to communicate about employee additions and terminations in order for them to process or terminate health insurance benefits and/or process Cobra

Assist the Benefits team before, during, and after health insurance open enrollment as well as update the employee profiles in Paylocity to record deduction adjustments

Update the Payroll/Holiday Calendar on a yearly basis

Process year-end reports, including W-2s & 1095s

Assists in gathering documents for Financial and Payroll audits

Receives and distributes office mail accordingly and through sites as needed

Processes paperwork for new hires, transfers, changes in job classification, salary increases, and other related employment matters

Enter/Updates employees data into appropriate corresponding systems: Compliatric, Everbridge (or other notification system), Paylocity as a back-up to lead HR personnel

Helps organize/coordinate the annual 'Compliance Day' event

Assist with the Annual Performance Review as needed

Files all personnel documents within designated files

Answer general HR inquiries from the employees

Data Entry into the HRIS system (Paylocity/Paychecks - will create dual system entries)

Ensures adequate and consistent procedures and methods for new hire application tracking systems

Determines information needs and develops reporting formats

Lead monthly (at a minimum) Staffing Meeting to provide updates to management

Other duties as assigned by the CEO, CMO, COO

Performs other related duties as assigned or requested

Qualification

PaylocityMS ExcelHR experienceGoogle SheetsOrganizational skillsCommunication skillsProblem solvingTeam playerAdaptability

Required

Minimum Education: HS Diploma and/or Bachelor's Degree preferred

Minimum Field of Expertise: Some HR experience preferred

Proficiency in MS Excel/Google Sheets or other data management software

Must have experience in Paylocity (HRIS system) or other HR/Payroll Systems

Ability to work independently with limited supervision and as part of a team

Ability to maintain the highly confidential nature of human resources information

Ability to work in a fast-paced environment and complete multiple tasks at the same time

Ability to effectively communicate with all levels of the organization to encourage cohesiveness

Demonstrate resourcefulness and troubleshooting/problem solving

Outstanding organizational skills and demonstrated ability to focus on detail

Proficiency in Microsoft, Google Suite or similar software as used by the organization

Excellent organizational skills and attention to detail

Extensive knowledge of office management systems and procedures, and recommends process improvements

Ability to operate general office equipment, and orient new employees

Excellent written and verbal communication skills

Ability to type 60 words a minute

Ability to be approachable by staff

Oral Communication - Speaks clearly and persuasively; Listens and gets clarification when necessary; Responds informatively to questions

Written Communication - Writes clearly and concisely; Edits work; Varies writing style to meet specific needs; Presents data effectively; Able to read and interpret written information

Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives

Professionalism - Approaches others in a polite and tactful manner; Maintains composure and reacts well under pressure; Treats others with respect and consideration; Accepts responsibility for own actions; Follows through on commitments

Quality - Demonstrates accuracy and thoroughness; Applies feedback to improve performance; Monitors own work to ensure quality

Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with occasional change, delays, or unexpected events

Physical effort which may include occasional light lifting to a 25 pound limit, and some bending, stooping or squatting. Considerable walking may be involved. The ability to sit or stand for extended periods of time is required

Flexibility to work in multiple locations throughout the week

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

While performing the duties of this job, the employee may be required to travel to all UCHC facilities as needed

Occasionally required to sit and walk

Finger dexterity required

Hand coordination required

Specific vision abilities required for this job include: close vision, distance vision, ability to adjust or focus

Exposure to adverse conditions

Exposure to extreme heat

Exposure to extreme cold

Exposure to wet and/or humid conditions

Exposure to moving mechanical parts

Exposure to high, precarious places

Exposure to fumes or airborne particles