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Pathfinder Bank · 1 week ago

Executive Assistant to the President / CEO

Oswego, NY

Full-time

Onsite

Mid Level

Pathfinder Bank is a community-focused financial institution that values its employees and customers. The Executive Assistant to the President & CEO provides high-level administrative, organizational, and strategic support to the CEO, managing complex priorities and acting as a liaison between the CEO and various stakeholders.

CommunitiesFinancial ServicesFinTechInsurance

Responsibilities

Provide comprehensive administrative support to the President & CEO, including calendar management, meeting coordination, travel arrangements, and expense reporting

Anticipate needs, proactively manage priorities, and ensure the CEO is prepared for meetings, presentations, and events

Draft, edit, and format correspondence, reports, presentations, agendas, and talking points on behalf of the CEO

Coordinate logistics for Board of Directors and committee meetings, including scheduling, meeting materials, and follow-up items

Prepare and distribute Board packets, agendas, and supporting documentation in a timely and professional manner

Maintain official records, resolutions, and governance documents in accordance with regulatory and internal requirements

Handle highly confidential and sensitive information with discretion, professionalism, and sound judgment

Serve as a point of contact between the CEO and internal/external parties, prioritizing communications and ensuring timely responses

Maintain strong working relationships with senior leaders, regulators, community partners, and external vendors as appropriate

Assist with special projects, strategic initiatives, and cross-functional coordination as assigned by the CEO

Track action items, deadlines, and deliverables to ensure follow-through and alignment with organizational priorities

Support internal communications, leadership initiatives, and community or industry-related engagements

Qualification

Executive supportMicrosoft OfficeOrganizational skillsConfidentialityCommunication skillsTime managementInterpersonal skills

Required

Associate's degree required; Bachelor's degree preferred; or equivalent combination of experience and training

Demonstrated experience providing high-level administrative, operational, or executive support in a professional environment, with the ability to manage complex priorities and confidential information

Exceptional organizational, time-management, and prioritization skills

Strong written and verbal communication skills with a high level of attention to detail

Demonstrated ability to handle confidential information with discretion and integrity

Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and comfort with collaboration and document-management tools

Ability to work independently, exercise sound judgment, and adapt to changing priorities

Professional presence and interpersonal skills appropriate for interaction with executives, Board members, and external stakeholders