El Milagro Inc. (US) ยท 1 week ago
Bilingual HR Receptionist (spanish/english)
Chicago, IL
Full-time
Onsite
New Grad, Entry Level
$20/hr - $20/hrEl Milagro Inc. is a company that focuses on manufacturing operations, and they are seeking a Bilingual HR Receptionist to manage administrative tasks related to recruiting and staffing. This role involves being the first point of contact for job applicants and employees, handling inquiries, scheduling interviews, and maintaining office records while ensuring smooth communication in both English and Spanish.
Consumer GoodsFood and BeverageManufacturing
Responsibilities
Greet and welcome visitors, job applicants, and employees in a friendly and professional service
Answer phones, direct calls, and respond to inquiries about job openings and the hiring process
Ability to maintain confidentiality and handle sensitive information
Notify company personnel of scheduled visitors arrival
Provide accurate information in-person and via phone/email to authorized personnel
Maintain security and telecommunications system
Work within the policies and procedures of the receptionist role
Handles consumer responses when necessary
Ensure the reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms, and brochures)
Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges, register information prior to visitor entering)
Schedule and confirm applicant interviews, tests, and other recruiting activities and inform HR department
Manage the visitor sign-in and security process for applicants and guests
Assist in scheduling meetings, interviews, and HR-related appointments
Receive, sort and distribute daily mail/deliveries and packages
Manage and maintain files related to job applicants, ensuring all documentation is complete and stored securely in line with HR policies
Prepare and distribute correspondence, forms, and other HR-related documents
Monitor office supplies and order replacements as necessary, ensuring the office runs smoothly
Coordinate with external vendors or contractors, when necessary, such as for office supplies or recruiting services
Provide support for HR functions including onboarding new employees and maintaining employee records
Assist with preparing and processing HR documents, such as employment contracts and benefits forms
Arrange travel/accommodation and prepare vouchers
Assist with the onboarding process for new hires by preparing necessary documentation, scheduling orientation, and tracking background checks
Always maintain confidentiality of sensitive employee and applicant information
Follow HR office policies and procedures meticulously, ensuring all processes align with company standards
Coordinate with other departments to ensure smooth office operations
Manage office supplies and inventory, placing orders as needed
Support event planning and coordination for HR-related activities and employee events
Work within the policies and procedures of the receptionist role
Support continuity among work teams by documenting and communicating actions, irregularities, and continuing needs to manager or HR dept
Manage the reception area, including maintaining cleanliness and organization
Organize and maintain records, office calendars, and appointment schedules for the recruiting office
Assist with general office duties, such as photocopying, filing, faxing and mail distribution
Address and resolve basic HR-related queries from employees and provide assistance as needed
Direct complex HR issues to the appropriate HR team members
Provide and accept job applications and review/verify applications
Update and maintain applicant tracking systems (ATS) and HR databases
Input data accurately and ensure compliance with HR procedures and legal requirements
Assist HR staff in creating reports on recruiting metrics, as needed
Keep updated records of office expenses and costs
Invoices -for agencies
Qualification
Required
High school diploma or equivalent; associate's degree or relevant certification preferred, additional certification in Office Management is a plus
Fluent in both English and Spanish (verbal and written)
Proficient in Microsoft Office Suite (Word, Excel, Outlook)
Ability to maintain confidentiality and exhibit sound judgment
Excellent communication and customer service skills
Strong skills in maintaining order, both in managing documents and ensuring a neat office environment
Ability to follow HR office policies and procedures
Flexibility in scheduling and willingness to adapt to the needs of the recruiting office
Ability to be resourceful and proactive when issues arise
Strong organizational and multitasking abilities
Multitasking and time-management skills, with the ability to prioritize tasks
Preferred
Previous experience in an office administrative role, Receptionist, Front Office Representative, or administrative role preferred, experience in HR or office management a plus
Company
El Milagro Inc. (US)
El Milagro is a small family-owned tortilla company that started in 1950 in the bustling city of Chicago, Illinois.
Founded in 1950
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase