Waterloo Community School District · 1 day ago
Assistant to the Superintendent / Board Secretary
Waterloo, IA
Full-time
Onsite
Senior Level
$65K/yr - $80K/yr
5+ years expWaterloo Community School District is seeking an Assistant to the Superintendent / Board Secretary who will provide high-level confidential support to the Superintendent and Board of Education. The role involves managing the Superintendent’s calendar, handling travel arrangements, maintaining official records, and acting as a liaison for Board members and community stakeholders.
EducationPrimary EducationSecondary Education
Responsibilities
Manage the Superintendent’s daily calendar, schedule internal and external meetings, and speaking engagements to prioritize focus on student achievement
Screen calls and visitors with tact; maintain the chain of command by redirecting inquiries to the appropriate departments
Handle all travel arrangements, prepare expense reports, process purchase orders, and reconcile P-card transactions
Gather and organize data for survey summaries and specialized reports; provide clerical support for document printing and distribution
Schedule all regular, special, and closed sessions. Prepare, print, and post agendas to the district website and notify media sources
Attend all Board meetings and committees (Finance, Facilities, Policy) to take and transcribe official minutes. Maintain storage of contracts and legal paperwork
Act as a daily liaison for Board members; work with the Board President and legal counsel on special concerns
Coordinate with the county elections office for bi-annual and special elections, ensuring all legal notices and paper deliveries are met
Maintain the official district policy listing; identify policies needing a 5-year review or updates due to legislative changes
Prepare agendas and facilitate Monthly Policy Review Committee meetings; manage first and second readings for Board approval; upload approved policies to website
Ensure compliance with public hearing notices and statutory timelines for facilities projects and district business
Work with the Director of Operations to prepare and post monthly agendas; track project timelines
Work with committee chairs (Finance, SIAC, etc.) to prepare and post monthly agendas
Process and approve Minor School License applications per DOT requirements; coordinate student birthday programs and staff awards; prepare and track yearly Meyerhoff scholarship applications
Act as a bridge between staff and the Superintendent regarding concerns, granting entities, and letters of support
Additional duties as assigned
Qualification
Required
2-year college degree or equivalent
5 years of executive secretary or comparable experience
Advanced Google Workspace (Docs, Sheets, Slides), web browsers, and Employee Portals
Preferred
4-year college degree or equivalent
10 years of executive secretary experience
Working knowledge of state Open Meetings and Public Records requirements
Experience with Simbli (Board Management software), Student Information Systems
Company
Waterloo Community School District
At Waterloo Schools, the future is now.
1001-5000 employees
H1B Sponsorship
Waterloo Community School District has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (1)
2023 (1)
2022 (1)
Funding
Current Stage
Late StageLeadership Team
Anthony Spurgetis - MPS, PHR, SHRM-CP, pHCLE
Chief Human Resources Officer
Kelly Martin
Director of Strategic Partnerships
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