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Seneca · 1 day ago

Recruitment + People Operations Specialist

Sausalito, CA

Full-time

Onsite

Mid Level

$70K/yr - $130K/yr

3+ years exp

Seneca is a company focused on eliminating the threat of wildfire using AI-powered autonomous drone systems. They are seeking a Recruitment + People Operations Specialist to manage recruiting efforts, support hiring managers, and enhance onboarding processes while ensuring compliance and efficiency in people operations.

Artificial Intelligence (AI)Information TechnologyPublic Safety

Responsibilities

Manage and coordinate full-cycle recruiting for a variety of roles, including job postings, candidate sourcing, interview scheduling, and candidate communications

Partner closely with hiring managers to define role requirements, interview plans, and hiring timelines

Ensure a thoughtful, inclusive, and high-quality candidate experience from first touch through offer acceptance

Own and continuously improve the onboarding process to ensure new hires are set up for success from day one

Coordinate new hire logistics, documentation, systems access, and orientation

Support key employee lifecycle moments such as role changes, promotions, and offboarding

Help build, document, and scale core People Ops processes, policies, and programs as the company grows

Maintain accurate employee records and ensure data integrity across HR systems

Identify opportunities to improve efficiency, clarity, and employee experience through better tools and workflows

Assist with employment-related compliance tasks, including offer letters, employment agreements, and required documentation

Support compliance with applicable labor laws, regulations, and internal policies (e.g., I-9s, benefits administration support, contractor compliance)

Partner with external vendors (e.g., payroll, benefits, legal) as needed

Help foster a positive and high-performing culture by supporting people programs and internal initiatives

Serve as a trusted point of contact for employee questions related to HR and Operations processes and policies

Support internal communications related to people programs, benefits, IT, compliance and company updates

Qualification

Recruiting experiencePeople operationsHR complianceHRIS familiarityATS familiarityGeneralist mindsetOrganizational skillsCommunication skillsAttention to detailProblem-solving

Required

3–5 years of experience in recruiting, people operations, HR, or a related role, ideally within a startup or fast-growing company

Hands-on experience coordinating hiring processes and working directly with hiring managers

Strong understanding of core HR operations, best practices, and basic employment compliance

Generalist mindset and willingness to research and dive into any operational domain

Exceptional organizational skills and attention to detail, with the ability to manage multiple priorities simultaneously

Strong written and verbal communication skills, with a high degree of professionalism and empathy

Comfort operating in ambiguity and building processes where none previously existed

High level of ownership, reliability, and discretion when handling sensitive information

Familiarity with HRIS, ATS, and people tools (e.g., Rippling, Ashby, Ramp, or similar), as well as project management tools (e.g. Asana, Jira, or similar) is a plus