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NEOGOV · 3 days ago

LEAD PAYROLL TECHNICIAN

Carlsbad, CA

Full-time

Onsite

Mid, Senior Level

$29.86/hr - $36.29/hr

3+ years exp

NEOGOV is seeking a Lead Payroll Technician to oversee and participate in various technical payroll accounting activities. This role involves ensuring accurate and timely payroll processing for District employees, training subordinate personnel, and serving as a resource for payroll and benefits inquiries.

GovTechHuman ResourcesInformation TechnologySoftware

Responsibilities

Oversee and participate in a variety of technical payroll accounting activities to assure District employees are paid in an accurate and timely manner; receive, review, verify and process various payroll records and documents; calculate a variety of payroll-related data

Lead and participate in the processing of hourly and salaried payroll; receive and audit employee timesheets and related documents; input, code and adjust time sheet information including deductions and contributions in an assigned computer system

Establish and maintain detailed permanent payroll records for District personnel; process, input and update a variety of data including pay rates, deductions, benefits, work sites, contributions, tax withholdings, position changes, vacation and sick leave, employee status and other information

Serve as a technical resource to employees concerning employee benefits and payroll functions; respond to inquiries and provide technical information concerning related deductions, taxes, paychecks, contributions, forms, transactions, requirements, practices, policies and procedures

Train and provide work direction and guidance to designated personnel; assign employee duties and review work for accuracy, completeness and compliance with established standards and procedures; provide input concerning employee evaluations as requested

Receive, process and prepare insurance billings for payment; issue, distribute and verify accuracy of insurance vendor payments; compare and reconcile insurance billings with benefits records and reports and audit for accuracy; identify discrepancies and make adjustments as appropriate

Research, compile, prepare and revise payroll and benefits data; prepare and maintain a variety of financial and statistical records, statements and reports related to payroll, benefits, employees, vendors, income, payments and assigned activities

Enroll, add and delete employees to and from various benefit plans; compile, assemble and disseminate enrollment packets and benefits options notifications; prepare, distribute, collect, review, prepare, process and evaluate employee benefits forms and applications; process benefit adjustments

Input, code and update a variety of financial and statistical data in an assigned computer system; establish and maintain various automated records and files; initiate queries, develop spreadsheets and generate a variety of computerized reports and statements; assure accuracy of input and output data

Compile, calculate and reconcile billings for medical, dental, vision and other benefits for active and retired employees; collect, process and follow up on active, former and retired employee insurance payments; prepare and distribute deposits

Balance, audit, reconcile and adjust various payroll and benefits funds and accounts compare and reconcile forms, statements, records, reports and other financial documents; identify, investigate and resolve financial issues, errors and discrepancies

Communicate with District personnel and outside agencies to exchange information and resolve issues or concerns; verify employment for outside agencies as requested

Operate a variety of office equipment including a calculator, copier, fax machine, computer and assigned software

Process and update employee records with direct deposit information as requested; process special payroll and benefits transactions such as corrections, changes, adjustments, reimbursements and retroactive payments as needed

Qualification

Payroll processingAccounting principlesEmployee benefits managementFinancial record-keepingData entry operationsTrainingGuidanceArithmetic computationsCommunication skillsInterpersonal skills

Required

Graduation from high school supplemented by college-level course work in accounting or related field

Three years general accounting experience including work with payroll and employee benefits functions

Benefits

Employees working 4 hours per day or more will be provided an option of Anthem Blue Cross HMO or Kaiser health benefits, as well as Delta Dental and EyeMed Vision benefits; employee contribution amounts are shared with the District and vary depending on number of hours worked per day.

(Employees may opt out of medical, dental and vision insurance but may require to provide proof of other health coverage.)

The district also pays into a life insurance policy for all employees who work at least 4 hours per day.

Additional options for life insurance and disability insurance are available.

New employees earn vacation time on a basis of 1 day for each month in paid status, resulting in up to 12 days of vacation time per year, prorated based on months worked per year.

Employees with years of longevity may earn up to 25 days of vacation time per year, prorated based on months worked per year.

Employees are allocated up to 15 scheduled holidays and 2 floating holidays per year; holidays are prorated based on months worked per year.

Employees earn sick leave on a basis of 1 day for each month in paid status, resulting in up to 12 days of sick time per year.

Employees may use up to 7 days of their sick leave balance each year for personal necessity purposes.

Employees working 4 or more hours per day and those already contributing to CalPERS will be automatically enrolled into CalPERS upon hire.

The District's CalPERS formula is 2% at 55 for employees enrolled with CalPERS prior to 12/31/2012 and 2% at 62 for employees who have already or will enroll into CalPERS as of 01/01/2013 or afterward.

Employees working less than 4 hours per day will be included in an alternative retirement plan based on the use of pretax contributions.