RWS Group · 2 weeks ago
Head of IP Payments
California, United States
Full-time
Onsite
Director/ExecutiveRWS Group is a company dedicated to protecting customers’ ideas and innovations. They are seeking a Head of IP Payments to oversee a centralized Payments Hub, ensuring accurate and compliant execution of payments related to intellectual property activities while collaborating with various finance functions and stakeholders.
ContentIntellectual PropertyTranslation Service
Responsibilities
Lead all global outgoing payments associated with IP services, including official fees, agent fees, maintenance/renewal fees, translations, and client-related disbursements
Deliver accurate, timely, and compliant execution of payments across all jurisdictions
Oversee the end-to-end invoicing process to ensure high levels of billing accuracy, customer transparency, and financial compliance
Manage reconciliation of payments, invoices, agent bills, and official receipts across multiple financial systems
Drive standardisation, process optimisation, and automation across payments workflows
Establish strong financial controls and ensure full audit readiness across payments, invoicing, and reconciliation processes
Maintain compliance with global financial regulations and jurisdiction-specific IP requirements
Monitor cashflow needs and collaborate closely with Treasury and Accounting
Serve as a key partner to Finance teams (P2P, O2C, FP&A, Internal Audit) to ensure end-to-end alignment of financial processes
Collaborate with IP Operations, Client Services, and external agents or authorities to ensure seamless payment lifecycle management
Act as the operational escalation point for payment queries, discrepancies, and urgent fee requirements
Lead system improvements and integrations between IP management tools, finance systems, and workflow/automation platforms
Identify and sponsor automation opportunities (e.g., RPA, exception-based workflows, data validation)
Use financial and operational data to drive performance insights and continuous improvement
Build, develop, and mentor a high-performing global payments team operating across multiple time zones
Promote a culture of accuracy, accountability, customer focus, and operational excellence
Set KPIs, monitor performance, and implement continuous training and development programs
Qualification
Required
Proven experience in payments operations, P2P/O2C processes, financial operations, or shared services within a global environment
Strong understanding of IP lifecycle processes and IP-related fee structures (highly desirable but not essential)
Demonstrated experience managing global teams and leading process improvements at scale
Strong analytical mindset with proficiency in ERP systems, financial platforms, workflow tools, and automation technologies
Exceptional stakeholder management skills and the ability to influence across functions and geographies
High attention to detail, strong problem-solving ability, and a proactive approach to risk management
Comfortable working in a fast-paced, complex, and matrixed organisation
Commercially orientated
Exceptional customer service skills
Excellent communication skills
Company
RWS Group
RWS is a global AI solutions company empowering the world’s most trusted enterprise AI.
Founded in 1958
5001-10000 employees
Funding
Current Stage
Public CompanyTotal Funding
unknown2003-11-11IPO
Leadership Team
Benjamin Faes
Chief Executive Officer
Candida Davies
Chief Financial Officer
Recent News
2026-01-16
2025-12-17
2025-12-08
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