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Agile Defense · 1 week ago

Subcontract Specialist

United States

Full-time

Remote

Entry Level

$60K/yr - $70K/yr

1+ years exp

Agile Defense is a company focused on adaptive innovation to support the nation's important missions through advanced technologies and elite minds. They are seeking a Subcontract Specialist to manage subcontracts and vendor agreements, focusing on compliance and vendor management in a federal contracting environment.

Information ServicesInformation TechnologySoftware

Growth Opportunities

Responsibilities

Support subcontract and vendor agreement activities from intake through closeout in coordination with Subcontract Administrators, with opportunities to progressively develop toward managing an independent subcontract portfolio

Review Purchase Requisitions (PRs) for completeness, accuracy, and compliance, and assist with processing associated Purchase Orders (POs) and Change Orders in accordance with applicable contractual terms, internal policies, and procedures

Prepare and administer subcontract-related contractual artifacts, including Non-Disclosure Agreements (NDAs) and Teaming Agreements (TAs), ensuring appropriate internal alignment prior to execution

Coordinate with cross-functional internal teams (Procurement, Contracts, Finance, Pricing, Operations, and Security) to validate requirements, resolve issues, and support timely subcontract execution

Support vendor onboarding and ongoing vendor management, including collection and validation of representations, certifications, compliance questionnaires, and required disclosures

Maintain compliant subcontract files and systems of record to support audits, reporting requirements, and internal and external data calls

Assist in the development and maintenance of subcontract summaries, internal contract briefs, and management artifacts

Identify discrepancies or gaps in documentation and escalate issues to appropriate stakeholders for resolution

Contribute to the development and continuous improvement of subcontract templates, processes, job aids, and workflow documentation

Qualification

Subcontract managementVendor managementFederal contractingContracts administrationCompliance documentationOrganizational skillsCommunication skillsAttention to detailProblem-solvingTeam collaboration

Required

Education: Bachelor's degree preferred in Business Administration, Contracts Management, Finance, Supply Chain, or a related field

Experience: Minimum of 1–2 years of experience in subcontracts, procurement, contracts administration, or a related role

Experience supporting subcontracts or vendor agreements in a Federal Government contracting environment

Strong organizational skills and attention to detail, with a demonstrated commitment to consistency and quality in work output while managing multiple priorities

Excellent written and verbal communication skills, with the ability to guide and support others with professionalism, patience, and kindness during coordination and problem-solving

Ability to work independently while collaborating effectively with cross-functional internal teams to achieve common goals

Strong sense of accountability and professionalism when handling sensitive or proprietary information