Ogletree Deakins · 1 day ago
Practice Assistant 1
Nashville, TN
Full-time
Onsite
Mid Level
4+ years expOgletree Deakins is one of the largest labor and employment law firms representing management in all types of employment-related legal matters. They are seeking a Practice Assistant to provide secretarial and administrative support to attorneys in a collaborative team-oriented environment.
Consulting
Responsibilities
Preparing Documents: Using word processing and document management software, the Practice Assistant 2 prepares and processes correspondence and memoranda as well as complex legal documents according to the requirements set by each practice group. Independently composes and drafts routine cover letters and documents. Proofreads documents and checks for appropriate formatting, spelling and grammar. Prepares revisions and redlines documents as directed. Prepares documents for e-filing as required
Processes Mail: Reviews and routes incoming mail and fax communications. Prepares and processes outgoing mail and faxes, arranging for specialized mail or messenger services as required. Ensures that all attachments, exhibits and enclosures are included
Maintains Calendar: Maintains and updates the calendars for assigned attorneys, including meetings, appointments, due dates, and client-related activities
Maintains Files: Maintains paper and electronic files in compliance with internal policies. Performs routine filing and retrieves files as needed. Maintains chronological files and administrative files for assigned attorneys
Timekeeping: Prepares time entries for assigned attorneys and submits in a timely manner. Prepares expense reimbursement and disbursement requests. Prepares billing letters and coordinates client billing matters with the Billing Department in Greenville
General Administrative Support: Prepares and processes new matter documents. Receives and screens phone calls and takes message as required. Receives and directs clients and visitors. Coordinates travel arrangements, prepares itineraries, and prepares travel expense reports. Schedules meetings and arranges for conference rooms and meals. Communicates effectively and professionally with clients and with others in the Firm. Is proactive in anticipating the business needs of the assigned attorneys; plans ahead and meets deadlines
The Practice Assistant 2 may be responsible for additional administrative assistance and may, on occasion:
Assist with mentoring new office staff
Assist with piloting new software
Qualification
Required
4+ years of experience as a practice assistant or legal secretary
Knowledge of legal terminology, legal documents and legal processes
Accurate typing of at least 70 words per minute
Strong computer proficiency in the use of MS Office, document management, time entry, e-filing and database software
Excellent communication skills, written and verbal
Understanding of correct grammar, spelling and punctuation
Strong proofreading skills
Superior organizational skills including filing, calendaring, and proofreading
Time management skills and ability to work independently as well as with a team
Regular predictable attendance
Benefits
Paid Time Off
Paid Sick Leave
401(k) matching program
Profit Sharing
Paid Holidays
Paid Parental Leave
Affordable Health and Life Insurance including Dental & Vision coverage
Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses
Tuition Reimbursement
Employee Assistance Program
Company
Ogletree Deakins
Ogletree Deakins is a labor and employment law firms representing management in all types of employment.
1001-5000 employees
H1B Sponsorship
Ogletree Deakins has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (19)
2024 (16)
2023 (12)
2022 (10)
2021 (16)
2020 (15)
Funding
Current Stage
Late StageTotal Funding
$0.43MKey Investors
Invest Northern Ireland
2021-09-07Grant· $0.43M
Leadership Team
David Zimbrick
Chief Financial Officer
David Boland
Chief Knowledge Officer
Recent News
2025-11-25
SC Biz News
2025-09-25
Company data provided by crunchbase