Apply on Employer Site

Red Hill Supply · 1 week ago

Accounting & Billing Associate

Saint Rose, LA

Full-time

Onsite

New Grad, Entry Level

Red Hill Supply is a company that primarily sells products to government customers. They are seeking an Accounting & Billing Associate to manage the entire customer billing and collections cycle, process vendor bills, and assist with accounts payable and other administrative tasks.

Wholesale

No H1B

Responsibilities

Responsible for entire customer billing and collections cycle:

Convert completed sales orders to invoices

Bill customer using correct payment method (credit card, vendor portal, Net 30, etc.)

Ensure open invoices are collected, follow-up with customers, as needed

Process vendor bills from purchase order through payable state in ERP:

Monitor multiple email accounts to identify vendor invoices and other correspondence, match to applicable purchase orders

Assist with weekly accounts payable for 30-50 vendors

Review daily charges on the Company’s procurement card and match to the applicable purchase order/sales order to ensure charges are allocated to the correct sales order in the accounting system

Review net 30 vendor statements for any missing bills and handle vendor inquiries

Help resolve vendor bill discrepancies and pursue refund of sales taxes charged in error; pursue vendor refunds through to resolution

Assist Sales Operations team with expediting status of open purchases with vendors

Update order portals with tracking information for orders in a timely manner

Help maintain (update) sales tax exemption documentation with vendors and in ERP as needed

Help maintain (update) vendor and customer information in ERP as needed

Perform data analysis and other administrative projects as directed by Director of Operations

Basic office administrative duties, as assigned (checking mail, bank deposits, etc.)

Qualification

Sage Intacct ERPBasic bookkeepingExcelAnalytical thinkingDetail-orientedCommunication skills

Required

Responsible for entire customer billing and collections cycle

Convert completed sales orders to invoices

Bill customer using correct payment method (credit card, vendor portal, Net 30, etc.)

Ensure open invoices are collected, follow-up with customers, as needed

Process vendor bills from purchase order through payable state in ERP

Monitor multiple email accounts to identify vendor invoices and other correspondence, match to applicable purchase orders

Assist with weekly accounts payable for 30-50 vendors

Review daily charges on the Company's procurement card and match to the applicable purchase order/sales order to ensure charges are allocated to the correct sales order in the accounting system