Access: Supports for Living ยท 1 week ago
Program and Administrative Services Coordinator
Middletown, NY 10940, USA
Full-time
Onsite
Entry, Mid Level
$26/hr - $27/hr
2+ years expAccess: Supports for Living is a nonprofit organization dedicated to providing essential services and programs. The Program and Administrative Services Coordinator will be responsible for delivering program objectives and providing administrative support to executive staff while driving key initiatives forward in a supportive environment.
Health CareManufacturingMedical DeviceNon Profit
Responsibilities
Assist with planning, organizing, and tracking progress on organizational and departmental projects
Support the development of project timelines, deliverables, and task assignments in coordination with executive staff
Monitor project deadlines, follow up with team members, and provide status updates
Coordinate site visits, and ensure timely completion of contracts and required documentation
Research and identify grant opportunities that align with organizational goals and finding needs
Prepare and submit compelling grant proposals, letters of inquiry, and supporting documentation
Track deadlines and ensure timely submission of grant applications and required reports
Maintain organized records of grant applications, awards, and reporting requirements
Provide scheduling, calendar management for CPO, CAO and CCO
Bring urgent items to executives' attention
Coordinates registration for event and conferences for executives to include travel, transportation and/or lodging
Help compile data and materials for board meetings, strategic discussions, and executive communications
Draft and edit correspondence, emails, memos, letters, spreadsheets, and reports
Provide backup support for administrative team members as needed
Recording, preparing and circulating draft and final Board Meeting minutes, per rotation schedule
Ensuring all CPO and CAO meeting tasks are assigned and tracked through completion Page 2 of 2
Ensures that fully executed contracts are loaded into Agiloft and shared with department or program leadership
Supports the development and planning of staff engagement and recognition, including events and initiatives
Manages mail distribution per protocol
Serves as point of contact for Agency headquarters by greeting, directing and guiding visitors, callers, and employees, if needed
Provides phone support and customer service expertise with answering, routing, and returning calls in a timely and efficient manner
Coordinates, organizes, schedules and de-conflicts CPO, CAO and CCO calendars
Oversees office support functions to include, replenishment and ordering of office supplies, placing maintenance work orders and general office duties
Support special projects as assigned by leadership
Reconcile agency credit card for CPO
Qualification
Required
Excellent time management skills; conscientious with excellent follow through skills
Strong project management skills
Experience with creating and maintaining effective working relationships with staff at all levels
Skilled in data analysis
Advanced skills in using Microsoft products including Excel, PowerPoint, etc
The ability to quickly learn other software systems including contract management systems, Canva, etc
Excellent interpersonal and communication skills
Bachelor's degree with at least 2 years of business administration experience or 5 years of relevant work experience
Must be able to sit or stand in front of a computer for hours at a time
Must be able to travel throughout the Hudson Valley and NYC regions
Must be able to navigate multi-storied building and willing to work independently
Company
Access: Supports for Living
Rewarding Lives. Healthy Communities. Welcome to an agency that is passionate about supporting the families and communities of the Hudson Valley.
Founded in 1998Middletown, New York, USA
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
James DeStefano
President and CEO
Angela Woods, MBA
Chief Administrative Officer
Company data provided by crunchbase