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City of New York · 1 day ago

DIRECTOR OF QUALITY ASSURANCE & DATA ANALSYSIS UNIT

New York, NY

Full-time

Onsite

Lead/Staff, Director/Executive

$95K/yr - $128K/yr

4+ years exp

The City of New York is a government administration organization seeking a Director of Quality Assurance & Data Analysis Unit. This role involves overseeing the planning, organization, and direction of staff and systems related to quality assurance and data analysis, ensuring the accuracy and compliance of payment-related processes.

GovernmentLegalPublic Relations

Responsibilities

Direct the preparation of statistical/progress reports for Finance Office executive management staff by extrapolating data from the Bureau's Access database, Paytrace

Coordinate the daily and weekly processes of uploading contract, budget, and payment data from FMS InfoAdvantage into Paytrace

Supervise the analysis of all payments made by Accounts Payable to identify cumulative expenditures made during the fiscal year. Evaluate whether each budget structure has sufficient available funds to enable payment of current and projected future invoices

Plan, direct, and monitor the analysis, validation, and review of payments between DSS/HRA/DHS and other City agencies, pursuant to various IntraCity agreements. Direct staff in assessing that IntraCity payment requests are properly authorized and that supporting documents are timely, accurate, and in compliance with the pertinent terms of the agreement (such as responsible DSS/HRA/DHS program area, services to be provided, and payment schedule). As needed, interface by phone, e-mail, or in person with OBA to identify the budget structure to be used for payment and secure the needed encumbrances

Supervise the preparation of recurrent analyses and reports containing payment and claiming data for various HASA programs, including congregate and scatter-site housing. Supervise the process of reviewing and reconciling Grant Diversion spreadsheets and preparation of reports

Monitor the results of quality assurance ("voucher tracking") activities performed by staff to ensure that payment vouchers are accurate, complete, and in compliance with policies/procedures. Instruct staff to take corrective actions, as necessary

Coordinate the Bureau's response to the following types of audits: annual Federal Single Audit; periodic audits by various oversight agencies (such as the Comptroller's Office); and audits by the City's external CPA firm. Verify that the requested payment data is complete and provided in a timely and appropriate manner. Respond to the auditors' inquiries about sampled payments and report issues to Finance Office management

Collaborate, interface, and coordinate with DSS/HRA/DHS programs, vendors, clients, employees, and other entities to respond to and resolve payment-related inquiries. Perform corrective action (when necessary). Make recommendations that will enable Accounts Payable to enhance its services

Oversee and monitor the Bureau's vendor support functions, which include the preparation of Vendor Name Check documents in FMS (an administrative fee charged to contract vendors), in accordance with the City's Procurement Policy Board (PPB) rules. Research and resolve vendor problems relating to 1099 tax reporting information

Qualification

Budget administrationData analysisSupervisory experiencePublic administrationFinancial administrationHuman resources managementOperations researchStatistical analysisProgram evaluation

Required

A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a closely related field, and two years of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area. 18 months of this experience must have been in an executive, managerial, administrative or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above

A baccalaureate degree from an accredited college and four years of professional experience in the areas described in '1' above, including the 18 months of executive, managerial, administrative or supervisory experience, as described in '1' above