Solix, Inc. ยท 3 months ago
Procurement Assistant
Solix Inc, 10 Lanidex Plaza W, Parsippany, NJ 07054, Parsippany, New Jersey, United States of America
Full-time
Onsite
Entry Level
$23/hr - $27/hr
2+ years expSolix, Inc. is a leading national provider of consulting and business process solutions. They are seeking a Procurement Assistant to coordinate procurement processes, manage vendor communications, and support various administrative tasks across departments.
Management Consulting
Responsibilities
Coordination of the ramp process with a focus on communication between Operations, Training, IT Support and the shipping activities of the mailroom
Process and report on ramp equipment orders
Coordinate with HR on ramp returns
Perform routine purchases of supplies, equipment and services
Communicate with outside vendors regarding payments including statement reconciliation
Collect and verify that all documents necessary to establish new vendors have been received for input into the financial system
Assist with some aspects of the third-party invoicing system including creation of new rules, edit existing rules and code transactions
Run out-of-pocket reports in Wells Fargo and supply to AP for upload
Run the expense reporting detail report and provide to finance for upload into Epicor
Provide internal customer service support to all departments including reporting as necessary
Maintain files and documentation thoroughly and accurately in accordance with company policy and accepted accounting practices
Create requisitions and issue purchase orders in accordance with established Solix policies and procedures
Provide support for special requests from Solix Management
Coordinate with senior management to create the Board of Directors book using Board Effect software
Prepare upload documents to facilitate payment of large multi department invoices
Work with Accounts Payable to resolve invoice versus PO discrepancies
Administer travel booking portal
Assist with mailroom activities as necessary
Assist with the workload of various areas that fall under the department Director e.g. Purchasing, AP, Facilities
Qualification
Required
Possess strong organizational and time management skills
Strong problem-solving skills, documentation skills, research and resolution skills
Strong customer focus, including ability to manage internal & external inquiries and resolve complaints in a fast-paced environment
Ability to communicate effectively verbally and in writing
Ability to interact with employees and vendors in a professional manner
Strong Microsoft skills with an emphasis on Microsoft Excel, PowerPoint & Word
Familiarity with system such as Amazon, Smartsheet & Epicor
Associates degree or at least three years related experience
2 years of Procurement related processes or general office procedures
Benefits
Medical
Dental
Vision insurance
Short and long-term disability
401(K) with employer match
Paid time off
Annual merit increases
Short-term incentive pay
Tuition reimbursement
Adoption assistance
Charitable gift matching
Employee assistance program
Company
Solix, Inc.
Solix, Inc.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Eric D. Seguin
Chief Executive Officer at Solix, Inc.
Allen Lane
Senior Vice President and Chief Financial Officer
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