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Fundamental Media · 1 day ago

Executive Services Manager (Office Manager/HR support) - Maternity Cover

Boston, MA

Full-time

Onsite

Entry, Mid Level

2+ years exp

Fundamental Media is a marketing technology group specializing in the Asset Management and Higher Education sectors, seeking an Executive Services Manager for their Boston office on a maternity leave contract. This role involves supporting HR operations, managing office logistics, and providing executive assistance to ensure smooth daily operations for a team of media professionals.

AdvertisingAsset ManagementConsulting

Responsibilities

Support hiring managers with recruitment efforts by reviewing resumes, scheduling interviews, and preparing offer letters

Assist in the onboarding and offboarding processes of employees

Liaise with Central HR team and third-party HR partners on personnel-related matters

Book travel (flights, accommodations, transportation) for team members

Prepare and submit monthly expense reports for the Managing Director

Schedule meetings, team events, and client-facing lunches or outings

Oversee day-to-day office operations, including supplies, equipment, and facilities requests

Coordinate team outings and in-office events

Serve as the first point of contact for vendors, our property managers, and service providers

Greet visitors and keep common spaces tidy and organized

Answer and filter phone calls and manage email queries

Collaborate with the Central Accounts team to reconcile the office’s corporate bank account and support US vendor invoicing

Maintain organized physical and digital records of invoices, personnel files, and incoming mail and emails

Qualification

Office managementExecutive supportMicrosoft OfficeHR practicesMultitaskingTech-savvyInterpersonal skillsProblem solvingCommunication skillsOrganizational skills