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Collaboredge Inc · 3 days ago

OCP - Project Manager – Sourcing & Contracts Policies

Washington, DC

Full-time

Onsite

Senior Level, Lead/Staff

16+ years exp

Collaboredge Inc is seeking a Project Manager to support the PMO in the District’s PASS Modernization Project. The role involves managing procurement templates, policies, and procedures while overseeing project planning activities and ensuring compliance with organizational standards.

Information Services

Responsibilities

Provide project planning activities, including:

Developing, maintaining, and monitoring project schedules

Creating and maintaining project documents

Coordinating submissions of workstream weekly status reports

Developing PMO status reports and preparing status presentations using Microsoft PowerPoint

Reporting status to the PMO, project leadership, and organizational leadership

Organizing project artifacts in Microsoft Teams

Coordinate and contribute to the development and revision of procurement sourcing, contract, and related templates to reflect current policies, procedures, and legal requirements

Coordinate and contribute to the development and revision of procurement process and procedure documentation to ensure clarity and compliance with organizational and legislative policies

Collaborate with the PASS Modernization Project PMO, legal staff, OCP leadership, procurement staff, and other subject matter experts to gather information for template, policy, and procedure development

Facilitate workshops or meetings to obtain information needed for documentation or to determine documentation requirements

Ensure all documents meet legal requirements, regulatory standards, and adhere to OCP style guides and templates

Conduct ongoing reviews of existing documentation to identify areas for improvement

Produce high-quality documentation that is clear, consistent, accurate, and meets procurement industry standards

Maintain all documents in designated Microsoft Teams folders, ensuring they are organized, up-to-date, and easily accessible by procurement staff

Develop simple, understandable step-by-step job aids to support the implementation of new or revised templates and documents

Translate the strategic vision for templates, policies, and procedures into actionable plans, including:

Project plans, resource alignment, training, communications, transformation management, change management, system integration testing, user acceptance testing, go-live preparations, and post-go-live support

Balance multiple priorities by coordinating workstream resources and monitoring activities to maintain PMO schedules, updating as necessary, and mitigating impacts to other workstreams

Leverage prior experience on large projects or significant segments of complex projects to:

Analyze complex delivery dates and create innovative Microsoft Project schedules or Agile Scrum Roadmap Timebox schedules

Align schedules with organizations, stakeholder groups, functional workstreams, technology, methodology, tools, and solution components to deliver on time and within budget

Monitor progress to track milestones and report status

Oversee project scope and objectives, including managing RAID (Risks, Actions, Issues, and Decisions), change management, and communications processes

Organize and maintain all project artifacts in Microsoft Teams and SharePoint folders for team access

Participate in PMO, Steering Committee, and other project meetings, documenting discussions and decisions

Serve as a liaison to facilitate communication between the PMO, other project managers, and team members

Support the PMO in all aspects of the project

Qualification

Microsoft Office SuiteProject managementTechnical writingPMP certificationContract law knowledgeCloud ERP testingMicrosoft SharePointMicrosoft TeamsLeadership skillsVerbal communicationWritten communication

Required

Bachelor's degree in English, communications, business, or a related field, or equivalent experience is required

Expert proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint) required

Project management experience in technical writing or documentation management, with demonstrated writing and editing skills

Demonstrated written and verbal communication skills, with the ability to clearly articulate messages and tailor documents for diverse audiences

Proven leadership and decision-making skills managing a diverse team including onsite and virtual team members

Willing to work onsite 4 days a week

Extensive criminal history background check will be required. We cannot submit candidates with recent histories (go back seven years) of extensive driving, drug, robbery or any other illegal activity. Any criminal activity on the background check will eliminate the candidate from consideration