Raffles Hotels & Resorts · 1 day ago
Purchasing Manager
Boston, MA
Full-time
Onsite
Mid, Senior Level
$82K/yr - $86K/yr
6+ years expRaffles Hotels & Resorts is dedicated to cultural appreciation and excellence, and they are seeking a Purchasing Manager to oversee procurement activities. This role involves managing purchasing functions, ensuring compliance with policies, and developing vendor relationships to support efficient hotel operations.
Hospitality
Responsibilities
Maintain appropriate par stock levels for all inventory items; promptly notify the Director of Finance & Business Support of any variances or deviations
Ensure all purchases, requisitions, and orders have proper approvals and comply with hotel policies and procedures
Partner closely with the Culinary Director and Director of F&B to align purchasing strategy with menu development, product quality standards, and operational goals
Lead sourcing, negotiation, and contracting of food, beverage, and commodity suppliers to secure optimal pricing, consistency, and value
Develop and maintain vendor relationships, conduct performance reviews, and drive continuous improvement in quality, service, and delivery reliability
Monitor market trends, pricing fluctuations, and supply risks to support cost control, forecasting, and budgeting in collaboration with F&B leadership
Implement and enforce procurement policies, inventory controls, and sustainability standards, ensuring compliance with food safety and regulatory requirements
Coordinate with culinary and operations teams to support menu roll-outs, seasonal programs, and product evaluations, including tastings and specification approvals
Analyze purchasing data and KPIs to identify savings opportunities, waste reduction initiatives, and supply chain efficiencies across F&B outlets
Oversee product specifications, quality benchmarks, and standardization of ingredients and beverages across locations to protect brand and guest experience
Secure competitive bids and maintain supporting documentation; ensure inventory pricing reflects current information
Check all Purchase Orders (POs) for authorization, signatures, price verification, and vendor assignment; maintain and control filing of all POs and related documentation, ensuring accurate system input
Maintain and oversee the BirchStreet purchasing system, ensuring all budget allocations, vendor profiles, and item data remain accurate and up to date; troubleshoot issues promptly and ensure receivables and inventory records are current
Perform daily reconciliation of food and beverage invoices and submit to Finance for processing; monitor and prepare financial reports in accordance with hotel requirements and deadlines
Review banquet event orders and consult with management for special requirements
Oversee and assist in unloading, receiving, sorting, stocking, securing, and distributing goods; ensure timely deliveries and proper rotation of stock (FIFO), as well as disposal of spoiled or damaged items
Manage delivery needs for hotel tenants and residences; maintain storage areas, loading dock, and related spaces in clean and safe condition
Ensure compliance with federal, state, and local food and beverage storage laws, regulations, and codes
Receive and deliver packages to all departments and outlets; verify logs, security procedures, and make temperature logs for meat
Assist in month-end, quarterly, and annual inventory processes; complete monthly inventory counts and reports
Interview, train, coach, counsel, and develop Purchasing and Receiving staff; provide training in proper receiving procedures to ensure product freshness and adherence to SOPs; assist in developing LSOPs as needed
Answer department phones and respond to vendor, guest, and employee needs with a customer-oriented approach
Prepare bills of lading for shipments and maintain organized paperwork; ensure proper and safe packaging of customer items using packaging equipment
Track all price changes and keep leadership informed of unusual occurrences or deviations from standards
Attend and contribute to meetings and training sessions to promote morale, productivity, and efficiency
Ability to work in a fast-paced team environment and independently with strong work ethics; must be available for on-call needs for shipping and receiving
Report damages and discrepancies promptly
Qualification
Required
A minimum of 6 years of related progressive experience in hotel or related field; or a 4-year college degree and a minimum of 2 years of related progressive experience; or a 2-year college degree and a minimum of 4 years of related progressive experience
The ability to demonstrate knowledge and understanding of safe food handling standards and beverage management
Previous supervisory purchasing responsibilities required
Must be proficient in using basic computer equipment and applications, including Windows, word processing, and spreadsheet programs, as approved by the Company
Flexible and long hours sometimes required
Very heavy work, exerting in excess of 100 pounds of force occasionally and/or in excess of 50 pounds of force frequently, and/or in excess of 20 pounds of force constantly to lift, carry, push, pull, or otherwise move objects
Maintain a warm and friendly demeanor at all times
Must be able to effectively communicate both verbally and written, with all levels of employees and guests in an attentive, friendly, courteous, and service oriented manner
Must be effective at listening to, understanding, and clarifying concerns raised by employees and guests
Must be able to multitask and prioritize departmental functions to meet deadlines
Approach all encounters with guests and employees in an attentive, friendly, courteous, and service-oriented manner
Attend all hotel required meetings and trainings
Maintain regular attendance in compliance with Raffles Hotel Standards, as required by scheduling, which will vary according to the needs of the hotel
Maintain high standards of personal appearance and grooming, which include wearing the proper uniform and nametag
Comply with Raffles Hotel Standards and regulations to encourage safe and efficient hotel operations
Maximize efforts towards productivity, identify problem areas, and assist in implementing solutions
Must be effective in handling problems, including anticipating, preventing, identifying, and solving problems as necessary
Must be able to understand, evaluate, and apply complex information, data, etc. from various sources to meet appropriate objectives
Must be able to maintain confidentiality of information
Must be able to show initiative, including anticipating guest or operational needs
Preferred
Experience with the Birchstreet purchasing system is an asset
Benefits
Employee benefit card offering discounted rates in Accor worldwide for you and your family.
Excellent Company benefits including medical, dental, vision and life insurance.
Personalized development opportunities across Accor's extensive brand portfolio.
Ability to make a difference through our Corporate Social Responsibility activities
Company
Raffles Hotels & Resorts
Founded in Singapore in 1887, Raffles Hotels, Resorts and Residences are places where ideas are born, history is made, and stories and legends are created.
5001-10000 employees
Funding
Current Stage
Late StageRecent News
2025-09-26
2025-09-23
Company data provided by crunchbase