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ApTask · 1 day ago

Executive Assistant

NYC Metro Area

Contract

Onsite

Mid Level

$45/hr - $50/hr

ApTask is seeking an Executive Assistant to provide comprehensive support to the Leader. The role involves managing schedules, coordinating travel, and facilitating communication while ensuring that the Leader's priorities are met.

Human ResourcesInformation TechnologySmall and Medium BusinessesStaffing Agency

Growth Opportunities

Hiring Manager

Farheen Khanam

Responsibilities

Calendar and Schedule Management: Efficiently manage the Leader’s calendar, prioritizing and scheduling meetings with internal and external stakeholders

Travel Coordination: Plan and oversee all aspects of domestic and international travel arrangements for the Leader, ensuring seamless logistics by coordinating with the right teams

Communication: Act as the primary point of contact for the Leader, managing correspondence with Customer’s Offices, drafting communications, and maintaining confidentiality at all times

Meeting Preparation: Prepare agendas, presentations, and reports for meetings. Ensure follow-ups and action items are tracked and completed

Collaboration: Work closely with internal teams to facilitate smooth communication and collaboration across the organization

Problem Solving: Handle challenges and ambiguity with a solution-focused mindset, ensuring the Leader’s priorities are met

Project Support: Assist with special projects and initiatives as directed by the Leader

Qualification

Microsoft Office SuiteOrganizational skillsTime managementWritten communicationVerbal communicationProblem-solvingAttention to detailAdaptabilityTeam collaboration