Kimley-Horn · 5 hours ago
Administrative Assistant
Las Vegas, NV
Full-time
Onsite
New Grad, Entry LevelKimley-Horn is a company that prioritizes people, clients, and employees. They are seeking an Administrative Assistant who will manage front desk operations and provide various administrative and project support to ensure smooth office functioning.
Civil Engineering
Responsibilities
Working at the front desk answering the phone, greeting visitors and clients
Managing calendar of shared office resources including conference rooms, booking time slots and handling scheduling conflicts as necessary
Maintain kitchen and office supplies by tracking inventory, anticipating future needs, ordering as needed, and keeping supplies stocked
Ordering catering for internal and external meetings as requested, including facilitating multiple catering orders, conference room set up and break down
Receiving and processing office invoices
Coordinating building/office access, parking, and desk space for new hires and office visitors
Managing Fed Ex/UPS/USPS including: ordering/printing postage and mailing supplies as needed; making labels; picking up the mail and distributing it; managing interoffice and other outgoing mail
Schedule and arrange courier services. Sometimes, you might be the courier delivering plan sets or other documents to our local clients
Coordinating various building maintenance activities with property management company and internal facilities management team
Coordinating travel and completing monthly expense reports for practice as requested
Assist Project Managers with contract processes and preparing contract documents, request insurance certificates
Assist with producing plans, project manuals and reports (copying, printing and/or scanning documents) as needed
Assist with the production of project submittals and agency/client deliveries
Support project managers and team members as needed
Supporting other office admins while they are out of office
Coordinating client and employee appreciation gifts
Occasionally support other offices: conferences, trainings, reservations, etc
Coordinating office in-person/virtual interviews
Coordinating office staff meetings
Qualification
Required
Proficiency with MS Office including Word, Excel, PowerPoint, Outlook, and Adobe
Strong communication and interpersonal skills necessary for efficient and effective communication with co-workers, leaders, vendors and clients; including professional demeanor/phone voice
Strong writing, editing and proofreading skills
Team player; works well with different types of people
Strong organizational skills
Strong attention to detail and ability to multi-task and prioritize in a fast-paced environment while supporting multiple project managers
Outstanding organizational and prioritization skills with ability to meet deadlines
Able to sit/stand for extended periods and bend/stoop/pull/push occasionally. Sit Stand desk is supplied to all employees
Lift or maneuver boxes up to 30 pounds, with or without accommodation
Maintains a valid driver's license and reliable transportation
Regular and reliable in-office attendance during assigned work hours, Monday – Friday, which are necessary for delivering on assignments and duties, providing coverage as a team and collaborating with clients and teammates. (The office's core work hours are 7:30 am - 5:30 pm Monday – Thursday and Friday, 7:30 am – 11:30 am.)
Occasional need to shift regular hours to accommodate special events
Occasional need to work overtime when necessary to meet deadlines
Benefits
Exceptional Retirement Plan: 2-to1- company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution.
Comprehensive Health Coverage: Low-cost medical, dental, and vision insurance options.
Time Off: Personal leave, flexible scheduling, floating holidays, and half-day Fridays.
Financial Wellness: Student loan matching in our 401(k), and performance-based bonuses.
Professional Development: Tuition reimbursement and extensive internal training programs.
Family-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources.
Company
Kimley-Horn
Kimley-Horn is one of the nation’s premier planning and design consulting firms.
Founded in 1967
5001-10000 employees
H1B Sponsorship
Kimley-Horn has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (14)
2024 (7)
2023 (10)
2022 (2)
2021 (3)
2020 (1)
Funding
Current Stage
Late StageLeadership Team
Shannon Ahartz
Practice Builder - Roadway & Transportation
Recent News
2026-01-22
Company data provided by crunchbase