PROLIM Corporation · 1 week ago
Executive/Administrative Assistant - US Citizens Only
Sunnyvale, CA
Contract
Onsite
Senior Level, Lead/Staff
8+ years expPROLIM Corporation is a leading provider of PLM, IoT and Digital transformation solutions. They are seeking an Administrative Assistant 5 to support the Vice President of Program Management and their staff, providing comprehensive administrative support and managing various responsibilities in a dynamic environment.
Information ServicesInformation TechnologySoftware
No H1B
U.S. Citizen OnlyHiring Manager
Deepthi Polavarapu
Responsibilities
Provide comprehensive administrative support to the VP and the Program Management Office, including support for associated programs
Manage the VP’s calendar by prioritizing and scheduling meetings, handling quick-turn requests, monitoring upcoming needs, and resolving conflicts
Coordinate domestic and international business travel arrangements, manage documentation requirements, and process expense reports in a timely manner
Follow up on actions on behalf of the VP and execute additional tasks as directed
Handle confidential business matters while maintaining an effective and organized administrative system
Coordinate meetings and events—including internal staff meetings and engagements with customers and VIPs—by arranging venue logistics, conference room reservations, setup, catering, and tracking action items
Manage visitor protocols by arranging badging and greeting visitors, including customers and contractors
Address information requests and communications by answering telephones, screening calls, and forwarding messages
Utilize Microsoft Office to prepare correspondence, generate high-quality reports, presentations, and other documents
Lead and develop the administrative team, fostering a culture of collaboration and high performance
Qualification
Required
High School Diploma or equivalent and 8+ years as an Executive Assistant or in a similar administrative support role
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and advanced proficiency in Outlook calendar and Microsoft teams
Strong organizational and multitasking skills
Strong attention to detail and a proactive approach to problem-solving
Excellent written and verbal communication skills
Manage confidential information with discretion
Prior experience organizing logistics for meetings, conferences, and company events
US Citizenship required
Preferred
Associate's/Bachelor's degree (a background in business administration is a plus)
Demonstrated expertise with enterprise intranet solutions (e.g., SharePoint or equivalent) and familiarity with additional systems such as SAP, Concur, ITRIP, Facilities Requests, and IBUY
Advanced proficiency in compiling, analyzing, and generating reports and presentations beyond standard Microsoft Office capabilities
Proven ability to work autonomously in ambiguous, fast-paced environments, prioritizing multiple tasks and adapting to changing needs
Exceptional written and verbal communication skills, including meticulous proofreading and document review
Prior experience in a leadership capacity within an administrative or support function, contributing to operational improvements or team development
Company
PROLIM Corporation
PROLIM is a global company focused on product innovation by leveraging IT and PLM Technologies.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Prabhu Patil
Founder & CEO
Recent News
2025-03-20
24-7 Press Release Newswire
2024-11-20
Company data provided by crunchbase