The Dover Companies · 1 month ago
Executive Assistant to the CEO
St Louis,MO,US
Full-time
Onsite
Senior Level
5+ years expThe Dover Companies, specializing in the development and management of senior living communities, is seeking an Executive Assistant to the CEO. This role involves providing comprehensive support to the CEO, managing communications, scheduling, and coordinating strategic initiatives to ensure the smooth operation of the executive office.
Real Estate
Responsibilities
Act as the primary point of contact for the CEO, ensuring professional communication via phone and email with high-level business leaders and stakeholders, and managing incoming communications on behalf of senior staff
Coordinate all aspects of meetings, including scheduling, organizing meeting rooms, greeting attendees, taking notes, summarizing action items, and following up with team members to ensure timely task completion
Draft, route, and respond to correspondence on behalf of the CEO
Prepare materials, conduct research, and organize logistics for speaking engagements, presentations, and other high-level meetings
Provide high-level administrative support by drafting documents such as letters, memos, invoices, and reports
Arrange travel and accommodations for the CEO, ensuring seamless logistics, and create detailed travel itineraries while anticipating last-minute changes and providing real-time solutions
Assist with managing and coordinating key projects the CEO is responsible for, ensuring timelines are met, tracking progress, and preparing updates for the CEO to share on
Handle sensitive information with the utmost confidentiality and discretion, supporting leadership in maintaining privacy in both professional and personal matters
Maintain an organized and up-to-date filing system (both physical and digital) for contracts, reports, and other important documents applicable to the CEO, ensuring they are easily accessible
Act as a liaison between departments and the CEO, ensuring smooth communication and coordination while prioritizing and escalating issues as needed
Build and maintain strong relationships with clients, stakeholders, and partners that regularly interact with the CEO. Assist with scheduling and follow-ups for client meetings to ensure consistent and professional communication
Optimize the executive’s calendar by effectively allocating time for meetings, strategic planning, and personal commitments, while managing conflicts and proactively adjusting schedules as needed
Ensure that the executive’s technology needs are met, including setting up presentations, troubleshooting issues with devices or software, and managing technical arrangements for virtual meetings
Assist in crisis situations by coordinating emergency actions, making arrangements, or managing logistics to ensure operations continue smoothly
Other duties as assigned
Qualification
Required
Bachelor's degree in a business or related field, preferred, with at least five (5+) years of experience in an executive support role is required
Excellent interpersonal, written, and verbal communication skills
Exceptional problem-solving, critical thinking, and attention to detail
Highest degree of integrity, respect for confidentiality, professionalism, diplomacy, and discretion in all interactions
Proven ability to manage sensitive, high-priority, and non-routine information
Dependable, results-oriented, and highly resourceful, with a strong sense of urgency and excellent judgment
Outstanding organizational skills and the ability to prioritize tasks, adapt to unexpected requests, and meet deadlines in a fast-paced environment
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and similar productivity software is required
Preferred
Experience organizing meetings, events, and travel arrangements, including logistics and vendor coordination is preferred
Knowledge of project management tools (e.g., Asana, Trello) is a plus
Experience with Adobe products, including Photoshop and Illustrator, is a plus
Company
The Dover Companies
The Dover Companies, comprising Cedarhurst Senior Living, Dover Development, Dover Capital, Dover Health, and Brahms Construction, specializes in developing, constructing, and managing independent living, assisted living, and memory care communities for seniors throughout the Midwest.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Stephen Wertman
Chief Financial Officer
Company data provided by crunchbase