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American College of Obstetricians and Gynecologists (ACOG) · 1 week ago

Program Administrator, Quality & Safety

Washington, DC

Full-time

Hybrid

Entry, Mid Level

$65K/yr - $75K/yr

2+ years exp

American College of Obstetricians and Gynecologists (ACOG) is seeking a Program Administrator to manage the day-to-day operations of their program. The role involves project coordination, fiscal management, and collaboration with internal and external partners to improve patient safety and healthcare quality.

AssociationFitnessHealth CareLifestyleMedicalNon Profit

Responsibilities

Participate in annual PSO workforce training

Support collection, analysis, and aggregation of Patient Safety Work Product (PSWP) from participating providers

Maintain strict confidentiality and security of PSWP in compliance with federal regulations

Provide feedback and assistance to providers, helping to identify system drivers of safety risk and implement strategies to minimize patient risk

Participate in the operation of a Patient Safety Evaluation System (PSES)

Monitor QiA program activities to ensure quality and accuracy of work outcomes with contractual and grant commitments. Meet deliverables, develop website products, execute work plans, projects, and assignments in an accurate and timely manner

Act as a communication liaison with external partners. Plan and successfully execute special projects related to the success of the program. Responsible for adherence to program budget

Collaborate with marketing and communication teams to develop best practices, communication strategies and explore new formats for dissemination of program materials

Serve as the primary liaison for assigned meetings, including meeting planning and logistics, coordinating timelines, assembling agenda materials, developing and distributing related minutes, reports, and updates

Coordinate the work of consultants, vendors, staff, and others involved in the development and implementation of activities, materials, and events including literature review, video, and online course development and production, and marketing and promotion campaign planning and execution

Manage and track all proposal/reporting deadlines, work plans, evaluations, submissions, and status updates and assists in drafting program proposals and report any noted issues to leadership

Track, monitor and maintain expenditures and process invoices as needed

Represent the program both inside and outside of the ACOG, conduct outreach at national and regional meetings, and present on program activities and provide updates at meetings

Develop relationships with professional associations and other health organizations to help support the Work with other ACOG staff to create, track, and manage appropriate agreements and contracts with outside partners and vendors

Promote clinical guidelines and policies that support implementation of program recommendations

Manage and edit program content through various stages of review and approval to ensure alignment with ACOG guidance and editorial standards

Perform other duties as assigned

Support dissemination of QiA deliverables as needed through collaboration with ACOG departments, vendors, and consultants

Closely track VRQC program spending and analyze trends in travel costs to help guide budget decisions

Collaborate on a marketing strategy for QiA to promote expansion

Maintain social media channels for QiA

Develop and maintain QiA materials in alignment with evolving organizational branding guidelines

Develop and maintain operational databases to ensure projects are being managed efficiently

Qualification

Project coordinationCommunication skillsOrganizational skillsMicrosoft Office SuiteMarketing knowledgeCustomer service skillsMeeting managementSocial media knowledgeInterpersonal skillsAttention to detailWork independently