NYC Citywide Administrative Services · 1 week ago
Transaction Specialist
All, MO
Full-time
Hybrid
Mid Level
3+ years expNYC Citywide Administrative Services is dedicated to making city government work for all New Yorkers. They are seeking two Transaction Specialists to assist Transaction Managers in lease negotiations, maintain department databases, and prepare project status reports among various other responsibilities.
Government Administration
Responsibilities
Work with Transaction Managers to research and analyze market comparables, and other market data to assist in lease negotiations
Assist the Transaction Managers in preparing requests and forms related to the lease or license process
Maintain and update various department databases
Assist in creating and distributing project status reports and other reports
Prepare the close-out files related to leases or licenses that are fully executed
Help Transaction Managers to organize meetings with internal staff, agencies and outside entities
Assist the Transaction Managers in drafting correspondence, term sheets and other basic leasing items
Participate in meetings to obtain information or provide updates to the attendees
Assist in the follow up to obtain 'deliverables' for meetings such as the ARC meetings
Work on ad hoc Leasing Department initiatives and processes
Assist Transaction Managers or other staff to prepare for City Planning public testimony regarding the acquisition of real property on behalf of the City
Assist in the preparation and presentation of Acquisition Review committee (ARC) packages and its required documentation
May assist in overseeing College Aides
Act as a Transaction Manager for assigned lease projects
Review estoppel and SNDA requests for accuracy
Qualification
Required
A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty
An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in '1' above
A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in '1' above
Education and/or experience equivalent to '1', '2', or '3' above. However, all candidates must possess the one year of administrative or supervisory experience as described in '1' above
Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in '1' above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years
Preferred
Proficiency in computer programs such as Word, Excel, PowerPoint and Adobe Acrobat
Ability to think strategically and analyze potential issues and alternative solutions
Familiarity with commercial leasing and the New York City commercial real estate market
Experience with managing complex projects involving multiple stakeholders
Comfortable with the preparation of budgets and timelines for real estate projects
Familiarity with City of New York processes, rules, and regulations
Ability to work independently, as well as part of a team
Ability to reprioritize projects & deliverables frequently
Strong interpersonal skills and ability to effectively communicate with multiple stakeholders
Familiarity with portfolio management data systems such as ARCHIBUS
Strong writing and time-management skills
Benefits
Flexible Work Update
Public Service Loan Forgiveness
Company
NYC Citywide Administrative Services
The NYC Department of Citywide Administrative Services (DCAS) makes city government work for all New Yorkers.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Anessa Hodgson
Chief Public Information Officer
Cedric Andrew Curry, CISSP, PMP, MCSD
Chief Information Security Officer
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