Duquesne University · 2 months ago
Administrative Assistant I - Facilities Management
Pittsburgh, PA, US
Full-time
Onsite
Mid Level
3+ years expDuquesne University is seeking an Administrative Assistant I for its Facilities Management department. The role involves providing clerical support, managing front office operations, and assisting with various departmental functions and projects.
EducationHigher EducationUniversities
Responsibilities
Provides coverage to the Facilities Management front office operations. Primary point of contact for Facilities phone, door and emails
Provide support with multiple aspects of utility processing, reporting, maintenance and analysis
Contributes to the use of the existing CMMS (Computerized Maintenance Management System) Team Dynamix by monitoring and dispatching work orders. Also assists with the creation and distribution of reports from the system
Provide clerical support to Facilities Management supervisors, administrators and other staff, both Union and non-Union employees, and student aides as assigned with strong attention to detail
Provide computer support for various department programs. These include: Team Dynamix, Sitemaster, Watchdog, Kronos, Microsoft 365, etc
Provide support and coverage to various committees and programs across campus. Examples include: University Safety, Labor-Management, Facilities Partners and Tech Partners
Performs related work as assigned and required
Qualification
Required
High School Diploma or equivalent
3-5 years of work-related experience
Preferred
Associate's degree from an accredited institution
Strong organizational and analytical skills
Considerable experience in general clerical work, supplemented by courses in business education
Knowledge of mechanical, electrical, H.V.A.C., plumbing and building service systems
Supervision of student aides
Considerable knowledge of Microsoft 365 (Office Suite) is essential
Visio, Omni-Form, Sitemaster, and Kronos are additional software required in completion of departmental responsibilities
Ability to learn new software and assist department staff in the implementation and utilization of software packages
Excellent organizational, oral and written communication skills combined with the ability to maintain complex clerical records, prioritize and perform several tasks simultaneously, use independent judgment in making decisions and prepare reports with strong attention to detail
Ability to establish and maintain effective working relationships with students and their parents, administrative and support staff throughout the University, various outside contacts (vendors) and the general public by providing exceptional service and related follow-up to all customers
Willingness to work flexible schedules with demonstrated dependability and reliability
Completion of assigned professional development classes within the first 2 years of employment
Demonstrated commitment and ability to interact successfully with a variety of constituents within and outside the campus community
Ability to establish and maintain effective working relationships with the University Community
Ability and willingness to contribute actively to the mission of the University and to respect the Spiritan Catholic identity of Duquesne University
Benefits
Paid time off including holidays and vacation
Retirement match
Tuition remission for employee and dependents
Company
Duquesne University
Duquesne University provides a vibrant setting for a horizon-expanding education.
1001-5000 employees
H1B Sponsorship
Duquesne University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (2)
2024 (6)
2023 (7)
2022 (4)
2021 (2)
2020 (11)
Funding
Current Stage
Late StageTotal Funding
$10.47MKey Investors
CDMRPPeirce Family FoundationEden Hall Foundation
2024-08-13Grant· $1.5M
2022-10-12Grant· $4.47M
2022-04-13Grant· $1.5M
Leadership Team
David Dausey
Executive Vice President
Kenneth Gormley
President
Recent News
2025-11-19
2025-09-27
Company data provided by crunchbase