Northpointe Staffing Professionals · 1 day ago
Executive Administrative Assistant
Cohoes, NY
Full-time
Onsite
Mid LevelNorthpointe Staffing Professionals is seeking an Executive Administrative Assistant to provide comprehensive administrative support in a team-oriented environment. The role involves managing calendars, coordinating meetings, handling travel arrangements, and ensuring confidentiality while interacting with high-level business leaders and clients.
Staffing & Recruiting
Responsibilities
Provide administrative support in a team-oriented environment; Flexibility to support varying teams and cover where necessary
Proactive and detailed calendar management across multiple time zones, prioritize meeting requests, including coordination of complex meetings and phone/video conference calls
Manage a high volume of incoming phone calls; take detailed and accurate messages while interacting with high level business leaders and clients in a professional manner
Coordinates domestic and international travel arrangements as required, including visa procurement, and processes expense reports or related invoices in a timely manner
Arrange internal and client meetings on and off the campus – working with conference services to book conference rooms and catering, register guests, ensure materials organized
Perform general administrative duties including but not limited to phone answering, time entry, copying, scanning, filing, mailing, archiving and other ad hoc projects as requested
Handles highly confidential and sensitive client information with utmost discretion
Act as an integral member of the team; maintaining a high level of awareness of current priorities and support required
Adhere to Compliance regulations and gain the relevant approvals
Experience as an Administrative Assistant supporting executives in a complex environment, preferably in financial services, private sector or government
Ability to exercise excellent judgement and discretion in dealing with confidential material or handling highly sensitive information
Excellent interpersonal skills and teamwork; ability and willingness to work collaboratively amongst assistant team based both locally and globally
Calm under pressure, can prioritize and handle multiple tasks efficiently and effectively in a busy environment
Requires excellent interpersonal and communication skills, both written & verbal. Ability to display a consistent, professional degree of communication
Extreme attention to detail and organizational skills, with ability to prioritize tasks
Quick learner and self-starter with excellent anticipation skills
Pro-active problem solver and independent thinker; ability to follow-up as often as necessary
Highest degree of integrity, professionalism, and diplomacy is required
Strong proficiency in MS Word, Excel, PowerPoint, Outlook and Zoom is required
Familiar with expense platforms such as SAP Concur
Supportive team player with a positive attitude
Qualification
Required
Provide administrative support in a team-oriented environment; Flexibility to support varying teams and cover where necessary
Proactive and detailed calendar management across multiple time zones, prioritize meeting requests, including coordination of complex meetings and phone/video conference calls
Manage a high volume of incoming phone calls; take detailed and accurate messages while interacting with high level business leaders and clients in a professional manner
Coordinates domestic and international travel arrangements as required, including visa procurement, and processes expense reports or related invoices in a timely manner
Arrange internal and client meetings on and off the campus – working with conference services to book conference rooms and catering, register guests, ensure materials organized
Perform general administrative duties including but not limited to phone answering, time entry, copying, scanning, filing, mailing, archiving and other ad hoc projects as requested
Handles highly confidential and sensitive client information with utmost discretion
Act as an integral member of the team; maintaining a high level of awareness of current priorities and support required
Adhere to Compliance regulations and gain the relevant approvals
Experience as an Administrative Assistant supporting executives in a complex environment, preferably in financial services, private sector or government
Ability to exercise excellent judgement and discretion in dealing with confidential material or handling highly sensitive information
Excellent interpersonal skills and teamwork; ability and willingness to work collaboratively amongst assistant team based both locally and globally
Calm under pressure, can prioritize and handle multiple tasks efficiently and effectively in a busy environment
Requires excellent interpersonal and communication skills, both written & verbal. Ability to display a consistent, professional degree of communication
Extreme attention to detail and organizational skills, with ability to prioritize tasks
Quick learner and self-starter with excellent anticipation skills
Pro-active problem solver and independent thinker; ability to follow-up as often as necessary
Highest degree of integrity, professionalism, and diplomacy is required
Strong proficiency in MS Word, Excel, PowerPoint, Outlook and Zoom is required
Preferred
Familiar with expense platforms such as SAP Concur
Supportive team player with a positive attitude
Company
Northpointe Staffing Professionals
Located in Hoboken NJ, Northpointe Staffing Professionals is an affiliate of Asset Staffing and is a leading provider of financial, administrative and professional support throughout New Jersey.
Founded in 1992
0-1 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase