Saint Martin de Porres High School · 1 day ago
PowerSchool/Academic Systems Administrator
Cleveland, OH
Full-time
Onsite
Mid Level
$55K/yr - $72K/yr
3+ years expSaint Martin de Porres High School is seeking a dedicated and skilled PowerSchool/Academic Systems Administrator to join their academic administrative team. This role is responsible for managing all aspects of the PowerSchool system, ensuring accurate student records, and facilitating communication between stakeholders to support the educational mission.
Education Management
Hiring Manager
Anne Nicholson Holko, SHRM-CP
Responsibilities
Manages the installation, configuration, and integration of all academic management systems, ensuring optimal performance, efficiency and data accuracy
Oversees the integration of student data into testing portals, personalized learning platforms, and other applications/platforms as needed
Builds comprehensive class/bell schedules in PowerSchool based on the annual Master Schedule, adherence to academic/state requirements, and student preferences
Collaborates the Principal, Assistant Principal, and various departments to build annual calendar and master schedule
Adjusts/modifies student schedules when advised and/or needed (i.e. transfers)
Collaborates with department leads, deans, and administrators to resolve student schedule conflicts
Reviews transcripts for prospective transfer students and develops course balance recommendations
Reviews and stays well-informed on relevant policies, regulations, and best practices related to graduation pathways, student data privacy/security, and other policies as needed; ensuring compliance at all times
Ensures the accuracy and integrity of student data within the system, including enrollment, attendance, grades, test data, and demographic information
Facilitates the grade reporting process at the end of each quarter which includes progress reports and report cards
Oversees the digital distribution of progress reports and report cards for all students through ParentSquare
Serves as a liaison between school staff, parents, and students regarding PowerSchool-related inquiries, updates, and communication
Provides technical support for faculty, staff, and students, resolving issues related to academic software and systems in a timely manner
Generates reports and analyzes data within PowerSchool to monitor student progress, support administrative decision-making, and provide data for all state, diocesan, Cristo Rey Network, and grant reports
Assist the Testing Committee with the integration of student data on various testing portals and collecting test results for integration into PowerSchool
Creates testing sessions for all IOWA assessments
Uploads rosters for IOWA assessments and NWEA MAP assessments by term (winter, spring, etc.)
Overseeing standardized testing for students (NWEA Map, IOWA, SAT/PSAT)
Supporting testing team and faculty with implementation and testing data
Oversees and manages all access for faculty in regards to PSAT/SAT testing, AP classes, and state data management systems
Integrates student data in CollegeBoard to ensure optimal technical performance for PSAT/SAT testing and AP classes
Manages the ordering of all AP exams
Adding/Removing staffulty access
Monitoring annual invoicing and platform efficiency
Advising Principal/Leadership Team on platform effectiveness and usage updates
Ensures new, current, and transfer student schedules are properly aligned with grade-level cohorts and graduation requirements
Ensures academic program and schedule comply with State Requirements
This role will work closely with/support Faculty, Enrollment, CWS, Academic Support Team, College Counseling, and our Main Office
Qualification
Required
Bachelor's degree required
3–5 years of experience in K–12 academic systems, student information systems (PowerSchool preferred), or school-based operations (e.g., registrar, scheduling, assessment coordination)
Proven ability to collaborate with school leadership, faculty, and cross-functional teams
Knowledge of data privacy regulations and compliance requirements in an educational setting
In-depth knowledge of Ohio Department of Education standards and regulations
Willingness to be trained on additional school platforms as necessary
Demonstrated commitment to a Catholic, faith-based education
Friendly, outgoing, collaborative with a strong customer service focus and acts with a sense of urgency
Strong project management and organization skills with demonstrated ability to think critically and creatively
Strong organizational, time management and communication skills (verbal, listening, & written)
A passion for learning about the educational landscape in which Saint Martin operates
Cultural awareness and responsiveness
Demonstrated objectivity, neutrality, and calmness under pressure and timely follow-through to commitments
High ethical standards with personal integrity with the ability to convey a positive public image, acting in the best interests of the school
Strong interpersonal and communication skills and the ability to work effectively with all community members
Ability to collaborate, establish and maintain positive working relationships with all community members
Detail-oriented, able to multi-task, and remain flexible to the changing needs of the school and our many constituencies
Demonstrated ability to provide a high level of service excellence to all customers and stakeholders
Ability to manage multiple, complex priorities with demanding time frames
Strong organizational and time management skills
Excellent written and oral communication skills
Preferred
Degree preference: Education, Information Systems/IT, Data Analytics, Educational Administration, or a related field
Benefits
Competitive compensation plan
Flexible hours
Excellent medical, dental and vision plans
Company Paid Life and Long Term Disability Insurance
401(k) Retirement Savings Plan
Eligibility for Student Loan Forgiveness
Company
Saint Martin de Porres High School
Founded in 2003, Saint Martin de Porres is a Catholic, co-educational high school located in the St. Clair-Superior neighborhood of Cleveland.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Shameka Jones Taylor, MBA, MDiv
Chief Operating Officer
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